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Veterinary Customer Services Representative (Overnight)

Auburn University
Alabama, United States
Salary Not Specified
Posted Date
May 31, 2023

Position Details

Position Information

Requisition Number


Home Org Name

Clinical Sciences

Division Name

College of Veterinary Medicine

Position Title

Veterinary Customer Services Representative (Overnight)

Job Class Code

AA79 (A-B)

Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

This is an overnight position with a rotating schedule, as well as holiday and weekend shifts. Work hours are typically between 10:00 pm – 8:00 am with some variation. Shift differential is provided.

The Veterinary Customer Services Representative is responsible for clerical duties related to veterinary care and treatment, processes invoices and payments, directs incoming phone calls, and provides support to the veterinary team. The position also processes clients’ animals for admission into and discharge out of Auburn University Veterinary Teaching Hospitals.

Learn more about VET MED and take a campus tour here:

Why should YOU work for VET MED ?
  • Excellent full-time benefits that start on Day 1!
  • Medical, dental, and vision insurance options for you and your family.
  • Generous state retirement program with eligibility to receive monthly payments after 10 years of service.
  • How about these numbers? 4 weeks of vacation, 96 hours of sick leave, 6 weeks of paid parental leave for the birth or adoption of a child, and 9 official paid holidays .
  • Tuition assistance for you and your dependents after a year of service.
About Auburn:
At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn:
Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more!
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting .

Our Commitment:
Auburn University is committed to a diverse and inclusive campus environment. Visit to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions
  • Welcomes clients to the hospital, registers clients’ animals that are in need of medical attention and verifies client information and referring veterinarian.
  • Ensures all proper paperwork is completed, gathers records from other veterinary facilities as needed, compiles the physical medical record, and alerts the appropriate clinical personnel of the patient’s arrival.
  • Appropriately directs clients to areas within the clinic for animal care and continues to ensure client’s visit is successful.
  • Receives and screens telephone calls to include scheduling appointments; provides information and assistance to callers and/or visitors regarding clinic and hospital procedures and processes; determines appropriate course of action, referral, or response.
  • Contacts clients to confirm appointments, providing clients any information or instructions needed prior to their appointment. Communicates admissions information, fees, discharge date(s), clinic regulations, or other clinic services to clients.
  • Discharges clients in a timely and appropriate manner. Ensures bill order is complete and has been verified by hospital auditors, ensures all medications have been given to the client. Addresses any past accounts or financial follow-ups. Confirms client does not have any further clinical questions.
  • Generates, analyzes, validates, and verifies, financial records in-house as well as prepares, records, and verifies daily deposits and cash reports for Bursar’s office.
  • May assist clinicians with patient examinations, simple treatments, and recording patient data under direct supervision.
  • Abides by rules and regulations for Veterinary Client Representatives as defined by the American Animal Hospital Association and policies and protocol of the College of Veterinary Medicine and teaching hospitals.
  • May assist veterinary technicians with basic patient care such as, restraining patients while clinical staff administers treatments, giving basic medications by direction of detailed treatment schedule, feeding patients, icing incisions, changing out fluids, nebulizing patients, and flushing catheters under supervision by clinical staff.
  • May assist in cleaning kennels, stocking medical supplies, and uploading a clean and safe clinical working environment.
Minimum Qualifications

Minimum Qualifications

Depending on the combination of education and experience, the selected finalist will be hired as a Veterinary Customer Services Rep and assigned level I or II.

Level I: requires a High school diploma or equivalent.

Level II: requires a High school diploma or equivalent plus 2 years of experience in a veterinary, medical office, or hospital setting working with medical records and hospital information systems. Experience must include at least 2 years at the preceding level or equivalent within Auburn University.

Substitutions allowed for Experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Experience in a veterinary, medical office, or hospital setting working with medical records and hospital information systems preferred.

Posting Detail Information

Salary Range

$30,160 - $40,000

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

This is an overnight position with a rotating schedule, as well as holiday and weekend shifts. Work hours are typically between 10:00 pm – 8:00 am with some variation.

City position is located in:


State position is located:


List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Other Documentation
  3. Other Documentation (2)
  4. Other
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • LinkedIn
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University:
    • Current full-time Auburn or AUM employee within probationary period
    • Current full-time Auburn or AUM employee outside of probationary period
    • Current part-time Auburn or AUM employee
    • Not an Auburn or AUM employee
  3. * Do you have a high school diploma or equivalent?
    • Yes
    • No

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