Administrative Assistant

Weekly Work Hours

19.5

Compensation Range

N03-PT

Hourly Rate

$17.31 Hourly

FLSA

United States of America (Non-Exempt)

Position Type

Staff

POSITION SUMMARY

Performs general administrative and clerical support activities for faculty and staff to ensure efficient operation of the organization and supports faculty, staff, and the organization.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrates knowledge of standard office procedures with the ability to provide administrative support to organization and staff.
  
  
• Ability to organize and schedule appointments, prepare, and modify documents including correspondence, reports, drafts, and memos.
  
  
• Ability to work under pressure in a fast-paced work environment.
  
  
• Must be able to handle multiple projects or duties simultaneously, exercising independent judgment to plan, prioritize and execute workload.
  
  
• Demonstrated ability to use logical reasoning to analyze a situation and arrive at a solution.
  
  
• Contribute effectively to the accomplishment of team or work unit goals, objectives, and activities; exhibit excellent public relations skills in person and over the phone.
  
  
• Creates a work environment that promotes and encourages diversity.
  
  
• Ability to understand and follow organizational policies, guidelines, and procedures to meet organizational directives and goals.
  
  
• Experience using word processing and other office systems to organize and keep track of information, reports, or work progress.
  
  
• Must be able to communicate in a positive and effective manner with diverse, multicultural stakeholders/ constituents.
  
  
• Must have excellent customer service skills.
  
  

KEY RESPONSIBILITIES

• Responsible for providing administrative support to ensure efficient operation of the office and/or department. Supports managers and employees through a variety of tasks related to organization by answering questions and responding to requests, receiving, and directing visitors, staff, students, or faculty. Responsible for safeguarding confidential and time-sensitive material.
  
  
• Responsible for ensuring upkeep of office equipment, including computers, copy machines and fax machines, etc. Order and maintain inventory of office supplies. Prepare and modify documents; and assist in the preparation of regularly scheduled reports; open, sort and distribute incoming correspondence. Schedule and coordinate meetings, appointments, and travel arrangements.
  
  
• Acts as a point of contact for internal and external stakeholders and constituents within assigned area of responsibility. Represents organization on committees and/or councils within assigned area of responsibility, as required. Participates in professional development activities to enhance job knowledge and stay up to date on changing trends and technology associated with assigned area of responsibility.
  
  
• Organize office and assist team members in ways that optimize daily procedures. Aids in the completion of projects and goals of the organization ensuring tasks/projects are completed accurately and delivered with high quality and in a timely manner; prepare special reports that may include researching, analyzing, and summarizing data. Create and reconcile expense reports and perform research as needed.
  
  
• Must have excellent oral and written communication skills to communicate effectively with a diverse, multicultural Dallas College community network. Explain policies and procedures to stakeholders and constituents based on knowledge of Dallas College and/or organizational guidelines and performs other duties as assigned.
  
  
• Completes required Dallas College Professional Development training hours per academic year.
  
  
• Performs other duties as assigned.
  
  

PHYSICAL REQUIREMENTS

Normal physical job functions are performed within a standard office environment. Reasonable accommodation may be made for individuals with physical challenges to perform the essential duties and responsibilities. Occasionally you may be required to lift and carry materials weighing up to 30 pounds.

MINIMUM QUALIFICATIONS

High School diploma or equivalent plus two (2) years of work-related experience.

*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Dallas College is part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression.  Dallas College complies with the Americans with Disabilities and Veterans Act.

Applications DeadlineJuly 25, 2023