This job has expired

Surgical Protocol Administrative Coordinator

University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted Date
May 31, 2023

Minimum $47,850 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $47,850 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( )

Job Summary:

The Surgical Protocol Administrative Coordinator (PAC) will join the Department of Surgery Office of Clinical Research (OCR) to work on surgical clinical research. Under the direction of a Regulatory Supervisor, the incumbent will maintain knowledge of clinical research principles and specific study guidelines in order to effectively serve as project manager of clinical trial activation, maintenance and closure.

The incumbent must have superior oral and written communication skills as they interface with investigators, clinical research staff, study sponsors, and other collaborators to identify, collect and disseminate patient and protocol information. Strong project management, organizational and critical thinking skills are required for success in the complex, fast-paced, highly regulated, and continually changing surgical clinical research environment. The incumbent must be able to handle multiple competing projects simultaneously while working independently using initiative and good judgment.

Responsibilities: Serves as project coordinator of administrative clinical trial activities (activation, maintenance, and closure processes) Serves as a liaison among the Principal Investigator/research team, clinical research coordinators, study sponsors, and other collaborators to administer protocols, ensuring goals and objectives are met according to set timelines. Activity may be limited to local site trial management. May assist with management of external sites participating in trials.
  • 45% Collaborates with investigators, research staff, study sponsors, and other collaborators to rapidly move clinical trial research protocols through the activation process. May assist with coordination of and communication related to new clinical trial opportunities
  • 35% Interfaces with investigators, research staff, sponsors, and collaborators to maintain clinical trials, including reviewing, evaluating, and implementing protocol amendments, ensuring timelines and milestones are met; assists with, or is responsible for proper study close-out procedures and communication to ensure proper trial management
  • 5% Schedules, coordinates, and prepares for sponsor site visits, ensuring that all study records are available, complete, and accurate for sponsor review
  • 15% Coordinates and assists with development of study protocols and associated documents, both during initial development and when changes are required. May contribute to the development of protocol Case Report Forms
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree

Focus in biological or health sciences, health care, business or related field preferred.


Preferred Qualifications:
- Experience in clinical research
- Medical terminology proficiency and/or experience in a clinical setting
- Project management experience

Work Type:

Full or Part Time: 50% - 100%

This position is being posted as fully remote. The possibility of onsite work or a combination of both onsite and remote work would also be available but not required.

Appointment Type, Duration:


Additional Information:

Effective January 1, 2020, the U.S. Department of Labor Fair Labor Standards Act (FLSA) will be updated to require that positions earning less than $35,568 annually be considered non-exempt under FLSA provisions for overtime (see ). Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at January 1, 2020 ($35,568 annually), he/she will be an academic staff non-exempt employee, will be paid hourly, and will receive overtime compensation for any hours worked over 40 in a workweek.

The department will not be able to support a request for a J-1 waiver. If you chose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

This position has been identified as a position that will be located in or regularly access UW Health locations. This position will need to adhere to UW Health policies and affiliated requirements. UW Health requires that anyone (all staff, faculty students, volunteers, and other affiliated individuals) working in or regularly accessing UW Health locations receive the COVID-19 primary vaccination series and first booster. This position will be required to adhere to that policy and if not in full compliance to have a plan for achieving full compliance within 40 days of the first day of employment. Additionally, you may be required to adhere to other vaccination requirements. Medical or religious accommodations will be considered.

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience as it relates to this role. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.


Samantha Connell
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Clin Res Project Coord I(RE102)



Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert