Facilities Coordinator

Responsibilities

Oversees daily operations and management of third-party vendors providing maintenance and operations of Johnson C. Smith University facilities. The position is responsible for assisting the Director of Facilities with implementing enterprise initiatives and preparing
reports; developing facility operations and maintenance policies; managing outsourced facility maintenance contracts; ensuring compliance with environmental, health, and safety standards; developing an annual operations budget for routine and preventative maintenance for maintained facilities, coordinating and writing bids and specifications, awarding and managing vendor contracts, along with overseeing maintenance purchases.

Essential Functions

Provide oversight and direction for daily operations and maintenance of facilities, including assessing needs, budgeting, recommendations, overseeing acquisitions and installations, and establishing policies and procedures.

Manage and review service contracts.

Develop emergency procedures, short/long term goals and implement practices that promote and protect health, safety, security and environment, and organizational effectiveness

Budget development and compliance, negotiation and management of service contracts for maintenance, repair, construction, renovation, and service from all required outside contractors

Evaluate vendors regularly to ensure contract compliance and protect all assets with the most effective and efficient methods.

Maintain effective communication with the building occupants/administrators about status updates, as needed.

Coordinate work schedules and maintenance agreements.

Develop and implement quality control programs; implement a mechanism for verifying preventative maintenance work undertaken by vendors.

Act as the focal point for the University, as directed

Qualifications

Experience:
Minimum of six years of experience; including one year of supervisory experience or completion of an approved supervisory training program.

Education:
Bachelor's degree in Facility Management, Construction Management or a closely related field.

Is a combination of relevant education and relevant experience accepted?: Yes

Licenses and Certifications:

• Requires a valid North Carolina or South Carolina Driver’s License
• Requires the ability to obtain and maintain a valid university fleet permit.

Preferred Qualifications:

• Certified Facility Manager

Knowledge, Skills, and Abilities:

Knowledge of:

• Business strategies, objectives, departmental goals, and initiatives
• Methods, principles, and tools for managing projects, including acquisition and procurement management
• Planning, coordination and execution of business functions, resource allocation and production
• Various types of contracts, techniques for contracting and procurement, contract negotiation and administration
• OSHA regulations, Fair Labor Standards Act, Americans with Disabilities Act, laws regulating the bid and contract process on government facilities along with County, State and Federal policies
• Building systems including building envelope, structural, mechanical and electrical systems
• Business administration, real estate management, plan reading, construction estimating, mechanical, plumbing, electrical, building systems, building codes, and industry regulations

Skills:

• Multi-tasking with project management (design and construction)
• Interpreting legal descriptions of leases, real estate, easements and similar properties.
• Managing a budget and contract negotiations
• Oral and written communication
• Handling multiple tasks and prioritizing
• Effective problem solving, decision making and organizational skills

Abilities:

• Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements or cultures
• Collaboration: Working effectively and cooperatively with others; establishing and maintaining good working relationships
• Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
• Developing Others: Planning and supporting the development of individuals’ skills and abilities so that they can fulfill current or future job/role responsibilities more effectively
• Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
• Planning and Organization: Establishing courses of action for self and others to ensure that work is completed effectively

Computer Skills
Intermediate in various computer applications including Microsoft Office Suite and CMMS

Supplemental Information

Finalists for this position are subject to a background check. Employment is contingent upon the successful completion of a background investigation including criminal history and identity check.

To apply, please include a cover letter, resume, completed JCSU application, contact information for three professional references, and unofficial transcript(s). (Official transcripts will be required of the finalists).