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Academic Support Specialist, CAS Administrative Operations

University at Buffalo
New York, United States
Salary Not Specified
Posted Date
Jun 1, 2023
Posting Details

Position Information

Fiscal Year

Position Title
Academic Support Specialist, CAS Administrative Operations

Classification Title
Staff Assistant

CAS Administrative Operations

Posting Number

Posting Link


Position Type

Professional Appointment Term

Salary Grade

Posting Detail Information

Position Summary

The College of Arts and SciencesStudent Advisement and Services office is seeking a Staff Assistant . In this role, you will provide high-level administrative support to the Director, Academic Advisors, Success Coaches, and experiential learning and scholarships area. This position will also coordinate the personnel and business aspects of CAS Advising and Services.

You will be expected to work with a great deal of initiative and autonomy in the following responsibilities:
  • Provide leadership for day-to-day administrative office duties and communication with CAS undergraduate students
  • Collaborate and administer processes related to scholarships as well as programing for students, such as CAS UB Thrive, Group Advising, Social Impact Fellows, Celebration of Student Academic Excellence, etc.
  • Assist all undergraduate students with general advising questions this will require in-depth understanding of UB polices and research in HUB or Navigate to help address student situation.
  • Supervise Peer Advisors, and student Interns including assisting with hiring and training, building schedules, managing ongoing training and assigning work.
  • Conduct all purchasing, including travel booking for the office and performing routine monthly reconciliation and analysis for internal and external purposes
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
  • Associates degree required.
  • 2 years office administration experience.
  • Strong computer skills, including Microsoft products and Zoom.
  • Incumbent must be able to maintain the highest level of confidentiality and respond with tact and diplomacy.
  • Must be able to manage competing priorities, display flexibility and initiative, and work with a diverse constituency in a face-paced environment.
Preferred Qualifications
  • Bachelor’s degree
  • Prior experience at a large research university center
  • Familiarity with UB policies, procedures and systems.
Physical Demands

Salary Range

Additional Salary Information


North Campus

Posting Alerts

Special Instructions Summary

All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.

Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

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Contact Information

Contact's Name
Nicole Hayden

Contact's Pronouns

Contact's Title
HR Specialist

Contact's Email

Contact's Phone

Posting Dates


Deadline for Internal Applicants

Deadline for External Applicants

Date to be filled


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Instructions to Applicant

For more information, click the "How to Apply" button.

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