Executive Assistant to VP for Admission and Financial Aid

Executive Assistant to VP for Admission and Financial Aid
Whitman College

Compensation:

WHITMAN COLLEGE

Located in the historic community of Walla Walla, Whitman's vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.

Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO) .

POSITION PURPOSE

The Executive Assistant to the VP for Admission and Financial Aid provides administrative support to the Vice President for Admission and Financial Aid and the Admission and Financial Aid Offices.

HIRING SALARY RANGE

Successful applicant can expect to start between $48,000 and $51,500.

PRINCIPAL ACCOUNTABILITIES

• Monitor and reconcile budgets for admission and financial aid including: coordinating process for billing, bill-paying, purchasing and account reconciliation, reconciling monthly credit card statements for admission and financial aid staff and providing current budget/expenses data and other financial reports as directed.
• Provide primary administrative and logistics support to the Vice President for Admission and Financial Aid including, but not limited to: creating reports and queries, making travel arrangements, maintaining calendars, and coordinating visits from special constituencies
• Ensure efficient Admissions and Financial Aid office operations by ordering and maintaining supply and equipment inventory, coordinating maintenance and technology repairs and other related office necessities.
• Ensure timely communication of information to the Financial Aid, Admission Operations, Admission Recruitment, and Data Analytics teams when needed
• Work closely with the Director of Admission Operations to support the day-to-day operations of the office and ensure operational efficiency.
• Attend admission and financial aid project team meetings to relay information from the VP necessary for project advancement , when needed.
• Assist with preparations and provide administrative support for trustee meetings and other committees relevant to the work of the Vice President.
• Perform other related duties as needed and when bandwidth is available.

REQUIRED KNOWLEDGE SKILLS & ABILITIES

Individuals must be able to explain and/or demonstrate they possess the knowledge, skills and abilities to safely perform the essential functions of the job, with or without reasonable accommodation.

• High degree of accuracy and attention to detail including spelling, proofreading, composition of correspondence.
• Strong computer skills including proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) and familiarity with Google Workspace applications (Google Drive, Google Calendar, Gmail, etc.).
• Excellent communication skills, both oral and written, are necessary to relate to students, parents, other campus departments, overseers, trustees and external constituencies.
• Ability to work independently and as a part of the department teams.
• Strong organizational skills and the ability to prioritize and manage multiple tasks
• Ability to integrate the College's core values of diversity, equity and inclusion into interactions, processes and decision making.
• Ability to maintain confidentiality.

MINIMUM QUALIFICATIONS

• Minimum of three years administrative support experience.

PREFERRED QUALIFICATIONS

• Three years professional experience in college admission and/or financial aid
• Proficiency with Technolutions Slate Admission CRM

Please note that while the description details both required and preferred qualifications, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications and have passion for the work, you are encouraged to apply.

BENEFITS

Whitman College offers a competitive benefits program that is designed to attract qualified candidates and retain talented employees. Full-time employees enjoy the following benefits:

Medical/Dental/Vision Insurances.

Basic life, accidental death and dismemberment and long term disability insurances with the capability to elect additional voluntary coverage.

403(b) Defined Contribution Retirement Plan with a 10% matching contribution after eligibility requirements are met.

Paid Time Off: 10 accrued vacation days, 12 accrued sick days, 13 paid holidays.

Tuition Remission - Dependent Children

Employee tuition waiver for one Whitman course per semester.

Employee Assistance Program

Learn more about benefits eligibility here.

DISABILITY ACCOMMODATION FOR JOB CANDIDATES

Contact Human Resources regarding requests for disability accommodation in the employment application process.

START DATE

July 2023


For full application instructions and position description, visit https://whitman.bamboohr.com/careers/281


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