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Assistant Buyer

Employer
Washburn University
Location
Kansas, United States
Salary
Salary Not Specified
Date posted
May 30, 2023

Job Details



Position Title: Assistant Buyer

Department: Purchasing

Advertised Pay: $19.99/hour with the opportunity for a higher rate DOE, Updated 7/1/23

Campus Location: Washburn University

The screening committee will review all eligible applications submitted by June 14, 2023

Position Summary: The Assistant Buyer for the Purchasing Department is responsible for assisting appropriate staff with purchase orders, change orders, TIN matching, project exemption forms, contract routing, upkeep of files (electronic and paper), customer service, researching products and suppliers and other duties as assigned. There is an opportunity for this position to work a hybrid remote from Kansas and an on-campus schedule after the initial training period according to the department’s needs.

Essential Functions:
• Assist individuals who contact the office and staff in the sourcing and procurement of goods.
• Responsible for creating and maintaining the department’s records and ensuring accuracy.
o Create, validate, and maintain vendor files in chosen software program
o Maintain solicitation list for RFP/RFQs
o Ensure appropriate documents (W-9) are filed and confirm TIN matching
o Audit RFP/RFQ files for any missing documentation
o Maintain an active Certificate of Insurance (COI) file and ensure a current COI is on file.
• Assist with researching various information (vendor, product, etc.) that supports the department.
• Prepares requisitions and purchase orders according to established procedures and submit them to vendors.
• Create correspondence, reports, and new forms to assist with the efficient and effective delivery of services from the department.
o Prepare spreadsheets for bids, cost comparisons, and other department use.
• Cross-train with other staff in the department to provide support in times of heavier workloads or due to absences.
• Monitor the department’s email and respond as appropriate or forward it to the required staff.
• Review performer/lecturer contracts for accuracy and completeness to prepare them for signature approval.
• Perform additional job related duties as assigned or as appropriate.

Required Qualifications:
Three years of experience working in a purchasing, finance, accounting or a closely related field; or a bachelor’s degree in business, finance, accounting, business/public administration, procurement or a closely related field; or a combination of post-secondary relevant education and experience equivalent to three years.
• Demonstrated effective customer service, communication, interpersonal, organization and time management skills.
• Proven ability to prioritize tasks and meet deadlines.
• Demonstrated proficiency in Microsoft Excel.
• Proven effective abilities to work collaboratively, and build and maintain professional relationships across diverse constituencies.

Preferred Qualifications:
• Previous purchasing or procurement work experience.
• Work experience in the higher education environment.
• Knowledge of Ellucian Banner.

Full time Hourly, Background Check Required

Company

Washburn University

Washburn is a top-notch university in an urban setting where students are becoming their best selves.

Nestled in the heart of Topeka - the capital city with about 127 thousand residents - Washburn offers students from small towns a big-city feel, while providing students from major metropolitan areas a more manageable environment.

Washburn's beautiful campus - on 160 acres - is easy to navigate with state-of-the art facilities. Our Tech campus on Huntoon offers industry-standard programs leading to in-demand jobs. And with our low student/faculty ratio and small classes, you're going to get to know your professors. 

Internally, we're organized into five schools, the College of Arts & Sciences, the School of Applied Studies, the Business School, the School of Nursing, the School of Law and the Washburn Institute of Technology (Washburn Tech.)

Our mission is to provide opportunities for our students to realize their full potential; we can't do it without our dedicated faculty and staff. 

Washburn University employs more than one thousand faculty and staff on our campuses throughout Topeka. We strive to offer competitive wages, an excellent benefits program, supportive culture and healthy work/life balance. Washburn seeks to create an environment that reflects our core values: integrity, excellence, inclusion, accountability, respect, collaboration and innovation.

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