Budget Analyst
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- May 30, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs, Student Affairs, Financial Aid
- Employment Type
- Full Time
Johns Hopkins Carey Business School is seeking aBudget Analystto provide direct financial and administrative support to the Finance Office.
Specific Duties & Responsibilities
Financial & Operational Analysis (60%)- Prepare monthly reconciliations for assigned
accounts to ensure that transactions are complete and
accurate.
- Exercise discretion and judgment in
resolution of the questions related to faculty discretionary
accounts spend and advise appropriate admin staff on availability
of funds.
- Develop and update departmental policies
related to fiscal and operational budget issues to ensure
continuous improvement.
- Serve as the liaison with the JHU Student
Enrollment and Account Management (SEAM) team with regard to all
financial aid issues.
- Ensure financial aid is awarded as intended
to students, at the correct amounts, within regulatory and
institutional deadlines, and perform audit of financial aid
data.
- Monitor student enrollment data and analyze
reports to ensure compliance and/or consistency of student
data.
- Reconcile monthly student application fees
and enrollment deposits.
- Analyze and reconcile distribution of
internal scholarships, monitor quarterly performance and provide
narrative analysis.
- Identify students expired enrollment
deposits and bad debt.
- Maintain software inventory, license
renewals and find cost savings opportunities within all Carey
departments.
- Communicate with internal and external
administrative offices to ensure established procedures are
followed.
- Maintain and update the Business Office
portion of the internal website.
- Responsible for complex financial
transactions, make independent decisions on financial allocations
and advise management/recommend alternatives to ensure project
results.
- Keep abreast of laws, regulations and
internal policies that apply to Carey financial transactions and
projects.
- Troubleshoot complex problems for various
constituents and escalate to an appropriate external administrative
office: Accounts Payable, Supply Chain, Accounts Receivable,
Internal Audits, Tax Office and other JHU departments and service
centers.
- Provide guidance/training of Finance
processes to internal departments as needed.
- Assist with special projects and other
duties as assigned.
Transactional Activity (40%)
- Review and approve expense and travel
reimbursements for faculty and staff in accordance with IRS and
University tax codes.
- Review and approve expenses of Purchasing
Card holders for accuracy and compliance.
- Process, review and approve invoices in SAP
in accordance with University policies and
procedures.
- Facilitate the approval process of all Carey
contracts with the JHU Procurement department.
- Assist with processing and reconciliation of
invoices, Shopping Carts, P card transactions for Marketing
department.
- Generate and assist various departments with
complex shopping carts.
- Complete journal entries and ensure correct
expenses are charged to the appropriate accounts.
- Prepare and process deposit transmittals for
payments received.
- Processes Master data requests to
create/update cost centers/internal orders.
- Processes ZSRs for workflow and security
access.
- Provide assistance with payroll transactions
for staff, faculty and students.
- Work closely with the IT Manager, fulfilling
IT equipment orders, including hardware and desktop software, as
well as larger hosted applications. Track all purchases through the
ordering cycle and include RMAs as necessary, place the orders in
SAP and vendor websites and perform monthly
reconciliations.
- Generate Excel reports on Carey technology purchases and technology inventory.
Minimum Qualifications
- Bachelor's Degree in Finance, Accounting, Business or related field.
- One year of related progressively responsible experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Must be collaborative with excellent interpersonal and customer service skills.
- Must be able to set and manage multiple priorities, and respond quickly to changing needs and goals.
- Strong verbal and written communication skills.
- Ability to work effectively both independently and in a team environment with a diverse constituency.
- Strong skills in problem-solving, reconciling financial accounts.
- Excellent organization skills and attention to detail.
- Knowledge and proficiency in the use of financial software applications, MS Excel and Word.
Technical Qualifications or Specialized Certifications
- SAP experience is preferred.
- Knowledge and proficiency in the use of financial software applications, MS Office Suite.
Classified Title: Budget Analyst
Role/Level/Range: ATP/03/PB
Starting Salary Range: $23.00-$31.59-$40.18 HRLY (Commensurate with
experience)
Employee group: Full Time
Schedule: M-F 830a-5p
Exempt Status: Non-Exempt
Location: Hybrid/JH at Harbor East
Department name: Financial & Administration
Personnel area: Carey Business School
Total Rewards
The referenced salary range is based on Johns Hopkins University’s
good faith belief at the time of posting. Actual compensation may
vary based on factors such as geographic location, work experience,
market conditions, education/training and skill level. Johns
Hopkins offers a total rewards package that supports our employees'
health, life, career and retirement. More information can be found
here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description
above to see which forms of equivalency are permitted for this
position. If permitted, equivalencies will follow these
guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check. Johns Hopkins is committed to
hiring individuals with a justice-involved background, consistent
with applicable policies and current practice. A prior criminal
history does not automatically preclude candidates from employment
at Johns Hopkins University. In accordance with applicable law, the
university will review, on an individual basis, the date of a
candidate’s conviction, the nature of the conviction and how the
conviction relates to an essential job-related qualification or
function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, theJHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visitaccessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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