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Budget Analyst

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Date posted
May 30, 2023

Johns Hopkins Carey Business School is seeking aBudget Analystto provide direct financial and administrative support to the Finance Office.

Specific Duties & Responsibilities

Financial & Operational Analysis (60%)


  • Prepare monthly reconciliations for assigned accounts to ensure that transactions are complete and accurate.
  • Exercise discretion and judgment in resolution of the questions related to faculty discretionary accounts spend and advise appropriate admin staff on availability of funds.
  • Develop and update departmental policies related to fiscal and operational budget issues to ensure continuous improvement.
  • Serve as the liaison with the JHU Student Enrollment and Account Management (SEAM) team with regard to all financial aid issues.
  • Ensure financial aid is awarded as intended to students, at the correct amounts, within regulatory and institutional deadlines, and perform audit of financial aid data.
  • Monitor student enrollment data and analyze reports to ensure compliance and/or consistency of student data.
  • Reconcile monthly student application fees and enrollment deposits.
  • Analyze and reconcile distribution of internal scholarships, monitor quarterly performance and provide narrative analysis.
  • Identify students expired enrollment deposits and bad debt.
  • Maintain software inventory, license renewals and find cost savings opportunities within all Carey departments.
  • Communicate with internal and external administrative offices to ensure established procedures are followed.
  • Maintain and update the Business Office portion of the internal website.
  • Responsible for complex financial transactions, make independent decisions on financial allocations and advise management/recommend alternatives to ensure project results.
  • Keep abreast of laws, regulations and internal policies that apply to Carey financial transactions and projects.
  • Troubleshoot complex problems for various constituents and escalate to an appropriate external administrative office: Accounts Payable, Supply Chain, Accounts Receivable, Internal Audits, Tax Office and other JHU departments and service centers.
  • Provide guidance/training of Finance processes to internal departments as needed.
  • Assist with special projects and other duties as assigned.

Transactional Activity (40%)

  • Review and approve expense and travel reimbursements for faculty and staff in accordance with IRS and University tax codes.
  • Review and approve expenses of Purchasing Card holders for accuracy and compliance.
  • Process, review and approve invoices in SAP in accordance with University policies and procedures.
  • Facilitate the approval process of all Carey contracts with the JHU Procurement department.
  • Assist with processing and reconciliation of invoices, Shopping Carts, P card transactions for Marketing department.
  • Generate and assist various departments with complex shopping carts.
  • Complete journal entries and ensure correct expenses are charged to the appropriate accounts.
  • Prepare and process deposit transmittals for payments received.
  • Processes Master data requests to create/update cost centers/internal orders.
  • Processes ZSRs for workflow and security access.
  • Provide assistance with payroll transactions for staff, faculty and students.
  • Work closely with the IT Manager, fulfilling IT equipment orders, including hardware and desktop software, as well as larger hosted applications. Track all purchases through the ordering cycle and include RMAs as necessary, place the orders in SAP and vendor websites and perform monthly reconciliations.
  • Generate Excel reports on Carey technology purchases and technology inventory.


Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • One year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Must be collaborative with excellent interpersonal and customer service skills.
  • Must be able to set and manage multiple priorities, and respond quickly to changing needs and goals.
  • Strong verbal and written communication skills.
  • Ability to work effectively both independently and in a team environment with a diverse constituency.
  • Strong skills in problem-solving, reconciling financial accounts.
  • Excellent organization skills and attention to detail.
  • Knowledge and proficiency in the use of financial software applications, MS Excel and Word.


Technical Qualifications or Specialized Certifications

  • SAP experience is preferred.
  • Knowledge and proficiency in the use of financial software applications, MS Office Suite.

Classified Title: Budget Analyst
Role/Level/Range: ATP/03/PB
Starting Salary Range: $23.00-$31.59-$40.18 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 830a-5p
Exempt Status: Non-Exempt
Location: ​​​​​​​Hybrid/JH at Harbor East
Department name: ​​​​​​​Financial & Administration
Personnel area: Carey Business School

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, theJHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visitaccessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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