Sr. Financial Analyst

We are seeking aSr. Financial Analyst. The Johns Hopkins Biomedical Engineering (BME) is an interdisciplinary department with 8 affiliated centers and institutes that are part of a joint collaboration effort between the School of Medicine (SOM) and Whiting School of Engineering (WSE). The Department’s mission is to improve health through excellence in research and education at the interface of engineering, biology, and medicine.

The Senior Financial Analyst (SFA), reporting to the Sr. Financial Manager, leads budgeting and finance activities for the Department of Biomedical Engineering. The SFA will perform analysis and projections relating to business or research trends, oversee the development and monitoring of departmental non-sponsored, discretionary and sponsored budgets, plan and determine costs of business activities; recommend budget adjustments and other cost improvement measures and close out terminated grants and contracts, transfer funding and produce summary documents. This position will also ensure that all funding is received and that expenditures do not exceed revenue, develop financial planning and cost analysis reports, meet with faculty to review and ensure compliance with university and/or agency regulations and restrictions, and perform comprehensive financial analysis to improve departmental financial effectiveness and compliance with JHU and/or agency regulations and restrictions. The SFA will also participate in financial analysis tasks and project management support for BME initiatives.

Specific Duties & Responsibilities

Financial

• Interpret data to determine past financial performance and/or to project a financial probability for users who must make economic or business decisions. Develop complex financial reports for forecasting, trending and results analysis. Develop and oversee the maintenance of account budget monitoring systems. Monitor, identify and communicate over-expenditures to faculty and administrative staff. Recommend actions and resolve funding shortfalls. Recommend budget adjustments, and other cost improvements measures. Keep abreast of laws and regulations, and apply them in order to maintain up-to-date compliance with all sponsored and non-sponsored accounts. Identify high-risk subrecipients and maintain compliance with the subrecipient monitoring policies and procedures. Oversee the procurement process for all assigned accounts. This includes approving procurement cards transactions (by the monthly deadline) and travel reimbursements, while reviewing account balances prior to order submission. Provides and assists with the training on policies and procedures Leads various special projects and resources for initiatives, as assigned. May direct the activities of staff or a function, and represent the function at meetings.
  

Financial Analysis

• Extract financial data from various accounting and information systems and perform complex statistical, financial and cost accounting analysis of data. Perform in-depth analysis on budget performance, investigate variances, provide justification, and communicate to leadership as requested. Assist in researching expense and volume variances. Seek to resolve any expense posting errors and communicate proper expense allocation as needed. Complete monthly reconciliation for the department accounts and analyze budget patterns and project expenditures.

Financial Reporting

• Assist management in updating/preparing departmental dashboard and executive summary. Develop reports for forecasting, trending, and results analysis. Generate and distribute monthly reports and create new reports and templates to improve monitoring of revenues/expenses within the department. Prepare, assemble, manipulate, and/or format data files, ad-hoc reports and briefing presentations, using SAP and various software applications and financial tools. Ensure expenditures for budgets are monitored and reports are prepared to maintain balanced accounts. Work requires analytical competency in order to gather and interpret data, as well as proficiency with financial reporting systems to build reports.

Grant Management

• Manage post-award process including but not limited to allocation of budgets, coordinating the timely and accurate set up of payroll per grant guidelines, processing journal entries and cost transfers as needed, reconciling reports, research related payroll and financial data. Produce specialized sponsored research/project financial reports utilizing institutional and/or departmental systems). Provide guidance and oversight so that grant/contract funds remain in compliance with university and award/contractual guidelines, including recommendations to ensure all sponsored awards are reconciled and balanced without a surplus or deficient balance. Key contact for Shared Services Sponsored Projects as part of the grant/contract fiscal reporting processes, including the grant/contract closeout and Financial Status Reporting process. Key contributor in the annual budgeting process by providing research salary and support information. Generate monthly, periodic and/or ad-hoc financial reports to conduct financial review meetings with Faculty. This includes control salary, faculty sponsored salary, sponsored deficit report, and unbilled sponsored revenue reports – acting as necessary to resolve any issues. Ensure proper management of all sponsored awards, by ensuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University policies. Timely review of effort reports and payroll prior to release to Faculty for signoff.

This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.