Emergency Management & Business Continuity Manager

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $100,000 per year to $110,000 per year.

This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification

Administrator II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Under the general direction of the Associate Vice President of Risk Management and Internal Control, the Emergency Management & Business Continuity Manager is responsible for day to day administrative, operational, fiscal management of emergency management programs and services. This position manages planning, budgeting, training, and programming related to emergency preparedness and response functions. The Emergency Management & Business Continuity Manager serves as a liaison with local, state, and federal agencies to ensure compliance and effectively manage incidents, systematically restoring the campus to full operation following any adverse events. With the goal of improving the University's ability to respond to emergencies, this position works directly with staff, faculty and students to develop, implement, manage, and continually improve campus-wide emergency preparedness, business continuity response plans, and programs. This role participates in State, County and Chancellor’s Office planning and compliance audits as they relate to emergency management.

Responsibilities

Responding to Emergencies:

• Responds to emergencies that directly or indirectly impact the operation of the University in accordance with the guidelines established within the California State University Emergency Operation Plans, the Federal Emergency Management Agency (FEMA) and the National Incident Management System.
• Coordinates responses by all appropriate campus resources during an actual event to ensure a timely and effective response.
• Manages recovery in a post-incident environment.

Administrative Duties:

• Maintains and updates all resource materials associated with emergency preparedness plans; prepares emergency situation status reports that describe response and recovery efforts, needs, and preliminary damage assessments.
• Applies for federal grants to fund emergency management related needs; administers and reports on the progress of such grants.
• Assists in the planning, developing, and managing of the University Emergency Preparedness budget.
• Leads in the design, development, implementation, and management of existing and new programs, systems, procedures, and methods of operation related to campus emergency operations administration.

Policy Creation, Review and Compliance:

• Develops and reviews the Emergency Operations Plan and all annexes in order to meet and/or exceed compliance standards established by the Federal Emergency Management Agency (FEMA).
• Stays informed about federal, state, and local regulations affecting emergency plans, ensuring plans adhere to these regulations.
• Proposes alteration of emergency response procedures based on regulatory and/or technological changes, or knowledge gained from outcomes of previous emergency situations.
• Develops and performs tests and evaluations of emergency management plans in accordance with federal, state and county regulations/guidelines.
• Collaborates with various campus stakeholders in the development of hazard-specific plans that outline operating procedures to be used in disaster or emergency response and recovery caused by events such as earthquakes, mass casualties and/or terrorist attacks.
• Reviews emergency plans of individual campus departments to ensure their adequacy, alignment with the overall Cal State East Bay plan, and compliance with University requirements.
• Researches and oversees campus compliance with CSU, State, and Federal emergency preparedness guidelines, regulations, and policies.
• Ensures campus compliance with CSU EO #1056, Emergency Management, State, and Federal emergency preparedness guidelines, regulations and policies.

Operational Preparedness:

• Establishes and maintains a campus emergency response team assigned to staff the University’s Emergency Operations Center (EOC), facilitates the activation of the EOC, and serves as the Emergency Operations Center Coordinator in the event of an activation or any other roles as assigned by the EOC Executive or Director.
• Stays apprised of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and/or details of plan implementation.
• Manages the Emergency Notification System and ensures the call lists for employees and students are up-to-date and functional; conducts quarterly reviews and verification of call lists, publishes updates, and maintains the VTL roster.
• Coordinates disaster response or crisis management activities, such as ordering evacuations, opening shelters, and implementing special needs plans.
• Collaborates with other campus departments to ensure effective coordination and oversight of the Volunteer Team Leader (VTL) building program including: purchasing resources and materials for VTL members, providing training and drills, building emergency evacuation plans, and building emergency supplies.
• Develops and maintains liaisons with municipalities, county departments, other emergency response organizations (such as Red Cross), and similar entities to facilitate plan development, response effort coordination, and exchanges of personnel and equipment.
• Consults with officials of local and area governments, schools, hospitals, and other institutions to determine their needs and capabilities in the event of a natural disaster or other emergency.
• Inspects facilities and equipment, such as emergency operations centers and communications equipment, to determine their operational and functional capabilities in emergency situations.
• Assesses emergency-related needs that should be addressed in disaster planning and/or provides technical support to others conducting such surveys.
• Leads the development and maintenance of the Emergency Management web pages which provide current information and training materials.

Training:

• Plans, develops, and implements a variety of tabletop, functional, and full-scale exercises designed to test the University’s ability to respond to various situations using an all-hazards approach to emergency management. These exercises are designed to test the University's preparedness and identify any gaps in the current response plan.
• Designs, administers and coordinates emergency and disaster preparedness training courses that teach individuals and groups how to effectively respond to major emergencies and disasters.
• Trains groups in emergency and disaster preparedness plans that are compatible with federal, state, and county plans.
• Provides guidance for the levels and types of training needed for campus emergency responders including the EOC, and other key members of the campus community.
• Identifies training resources, coordinates attendance, and maintains an accurate tracking database detailing training curriculum received by individuals on campus to ensure the University is compliant with current SEMS/NIMS requirements - having emergency responders trained in required ICS courses.
• Attends meetings, conferences, and workshops related to emergency management to learn new information and develop working relationships with other CSU emergency managers.
• Researches and studies emergency plans used elsewhere to gather information for plan development and improvement.
• Develops instructional materials and makes presentations to groups providing information on emergency plans and implementation process.

Business Continuity:

• Collaborates with department and functional stakeholders in the development and maintenance of Cal State East Bay's Business Continuity Plan to ensure compliance.

Minimum Qualifications

• A Bachelor’s degree.
• Minimum of (3) three years progressive experience in emergency management and business continuity including planning, deliversing and coordinating an emergency management program.
• Minimum of (3) three years experience supervising/managing professional staff.

Required Qualifications

• Thorough knowledge of emergency management programs.
• Knowledge of principles, concepts and terminology in emergency preparedness and of legal/regulatory basis for current emergency management programs.
• Well versed in Standardized Emergency Management Systems (SEMS), Incident Command System (ICS), the California Emergency Services Act, the Natural Disaster Assistance Act, and the Robert T. Stafford Act.
• Participation and membership in regional organizations such as the CA Office of Emergency Services Mutual Aid Regional Advisory Committee (MARAC), California Emergency Services Association, International Association of Emergency Managers, etc.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Expertise in investigating and analyzing problems with broad administrative impact and implications.
• Ability to train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations.
• Perform basic research and statistical analysis.
• Analyze data and make accurate projections using business mathematics and basic statistics.
• Communicate effectively, both orally and in writing.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.

At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Emergency Management & Business Continuity Manager will be evaluated on each.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Advertised: May 30, 2023 (3:00 PM) Pacific Daylight Time
Applications close: September 30, 2023 (11:55 PM) Pacific Daylight Time