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Metadata Operations Coordinator

Dartmouth College
New Hampshire, United States
Salary Not Specified
Posted Date
May 31, 2023

Position Details

Position Information

Posting date


Closing date

Open Until Filled


Position Number


Position Title

Metadata Operations Coordinator

Department this Position Reports to

Library, Cataloging and Metadata Services

Hiring Range Minimum

$21.50 /hr

Hiring Range Maximum

$24.48 /hr

SEIU Level

Not an SEIU Position

FLSA Status


Employment Category

Regular Full Time

Scheduled Months per Year


Scheduled Hours per Week



Location of Position

Hanover, NH
Baker 5

Remote Work Eligibility?

Onsite only

Is this a term position?


If yes, length of term in months.


Is this a grant funded position?


Position Purpose

The Metadata Operations Coordinator supports access to scholarly materials in the Dartmouth Library by managing the cataloging workflows of the Library’s print collections and performing cataloging work as needed. This position creates documentation for departmental workflows and collaborates with staff in other areas of the library to design and implement collection management workflows that maintain the integrity of library metadata.This position will work fully on site for the first 2-3 months of employment and then be eligible to transition to a hybrid schedule.


Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

· Bachelor’s degree plus 3 years of relevant library experience or equivalent combination of education and experience
· Demonstrated skill with the operation of library software applications and library systems.
· Ability to perform catalog maintenance functions and batch processing
· Attention to detail and excellent analytical and communication skills
· Ability to work independently and to use critical thinking skills to analyze and solve problems
· Data management skills
· Familiarity with the principles of project management
· Familiarity with MARC21 or other descriptive metadata standards

Preferred Qualifications

· Experience using the ExLibris Alma system
· Experience with project management and workflow management
· Specialized cataloging skills in music or serials
· Reading knowledge of one or more non-English languages
· Experience with writing documentation

Department Contact for Recruitment Inquiries

Brenda Grace

Department Contact Phone Number

Department Contact for Cover Letter and Title

John DeSantis

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Additional Instructions

Quick Link

Key Accountabilities


Maintains the quality and accuracy of bibliographic records in the library catalog database. Works independently and in consultation with other members of the department to determine the appropriate methods for record creation and correction; uses available data management tools to perform individual and batch updates to library data.

Percentage Of Time



Collaborates with staff in other areas of the library in managing shared work, and setting, carrying out, and implementing library priorities.

Percentage Of Time



Writes department documentation as assigned.

Percentage Of Time



Prepares bibliographic records found in shared databases for inclusion in the library catalog database and enhances minimal-level records in appropriate databases.

Percentage Of Time



Participates in library committees and working groups.

Percentage Of Time



Actively engages in ongoing professional development to stay current with trends and issues affecting this position’s duties.

Percentage Of Time




Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.


Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral (Please specify full name below)
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Handshake
    • Other (Please specify below)
  2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Curriculum Vitae
  2. Writing Portfolio
  3. Additional Document #1
  4. Additional Document #2

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