Business Operations Specialist

The W. P. Carey School of Business, Department of Management and Entrepreneurship is searching for a Business Operations Specialist. This position will assist with planning, organizing and coordinating the business operations functions in accordance with established goals, priorities, time limitations, funding limitations or other specifications. These functions include basic budgeting, accounting, payroll, staffing, academic services, and other functions designated by unit administrator.

 

Essential Duties

Prepares budget proposals and recommendations and establishes budget control system for controlling expenditures; controls expenditures in accordance with budget allocations

Monitors a variety of account expenditures, maintains and reconciles detailed budgets for various accounts including sponsored research grants, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action

Processes travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies

Coordinates and manages the recruitment efforts for personnel within the department including the hiring of faculty, staff and student workers

Maintains personnel files consistent with University policies and practices

Organizes and/or prepares departmental financial reports; analyzes, summarizes and interprets information; recommends action to be taken. Responds to audit requests and gathers documentation for payroll, pcards, and financial records

Performs payroll and pcard reconciliations

Coordinates events, meetings and conferences as needed including logistics, scheduling and participant communications; makes necessary travel reservations and itineraries; determines and prepares background materials needed

Acts as backup to Department Time Administrator to ensure accurate and timely recording of work hours for staff and student workers

Reviews requests and authorizes supplies, services, and equipment purchases using department and grant funding

Represents the college/department and serves on various department and university committees

Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives

 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

 

Desired Qualifications

Experience providing HR, financial, and operational support in higher education

Experience in payroll, processing new employee hires, recruitment and HR hiring principles

Experience working effectively in an environment subject to tight deadlines and quick changing priorities

Demonstrate knowledge of ASU policies and procedures

Demonstrated knowledge of financial administration principles, financial analysis, budget preparation and forecasting

Experience in accounting and account reconciliation, including sponsored, non-sponsored and foundation accounts

Experience in using Concur, SunRISE, PeopleSoft, Kenexa BrassRing, and Workday

Experience with Microsoft Office, Excel, Outlook, PowerPoint

Experience in developing and maintaining effective working relationships

Effective communication skills

 

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions. Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier. This position receives general review of objectives.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options

Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.

Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required. 

 

Department Statement

The W. P. Carey School of Business at Arizona State University is one of the largest business schools in the United States with more than 18,000 students and 120,000 alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes diversity and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country. Learn more at wpcarey.asu.edu.

 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

 

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.