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Bid Specialist

Northern Kentucky University
Kentucky, United States
Salary Not Specified
Posted Date
May 30, 2023
Posting Details

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Position Information

Working Title
Bid Specialist

Procurement Services

Compensation Title
Specialist, Procurement/Bids

Position Number

Position Status

Work Schedule

8:15 – 4:30 M-F

Hours per Week

Months per Year

Commitment to Inclusive Excellence

Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Purpose of Position

Perform a wide range of administrative and office support activities for Procurement Services to facilitate the efficient operation of the public bid process, insurance claims processing and surplus property management

Primary Responsibilities

Maintain electronic and hard copy filing system for public bids, contract awards, insurance applications, and claims. In accordance with statutory requirements for public bidding, this position posts all solicitations to our plan room and maintains those files. Handles all formal open records requests and any other requests for information or data regarding solicitations.

Responsible for day-to-day coordination and administration of various university insurance and risk management functions. Responsible for collecting information and completing annual enterprise-wide insurance renewals. Process insurance deposits and transfers to various departments. Run the asset insurance schedule quarterly.

Organize, proofread, and fact-check bidding documents before publications

Assist as a backup to others in the office, including vendor creation, PCard processes, and contract management.


A high school diploma or GED and 2 years of experience is required.

General office and computer skills, ability to handle multiple tasks, public speaking, ability to read and understand complex documents, ability to prioritize tasks and make decisions weighing competing outcomes and constituencies.

Minimum Education
High School Diploma

Preferred Education
High School Diploma

Minimum Experience
2 years


Pay Grade

Posting Detail Information

Requisition Number

Job Open Date

Job Close Date

Open Until Filled

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Supplemental Questions

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  1. * Why are you interested in this position?

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. References
Optional Documents

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