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Student Records and Curricular Specialist I

University of Wisconsin - Milwaukee
Wisconsin, United States
Salary Not specified
Posted Date
May 30, 2023

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Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time

Student Records and Curricular Specialist I

University of Wisconsin - Milwaukee

Position Number: 00940982

Introduction (Description of School/College/Dept/Program)
As Wisconsin’s only public urban research university, the University of Wisconsin-Milwaukee has established an international reputation for excellence in research, community engagement, teaching and entrepreneurship. Designated an R1 research institution, UWM educates more than 26,000 students annually and is an engine for innovation in southeastern Wisconsin. Founded over 60 years ago in the belief that Milwaukee would need a great public university to become a great city, UWM has a dual research and access mission aimed at serving the diverse needs of Wisconsin’s largest metropolitan area by furthering opportunities at all levels for students who may be financially or educationally disadvantaged. More than one-third of its students are the first in their families to attend college, and 30 percent are students of color. It is the largest educator of veterans in Wisconsin, with more than 1,000 enrolled each year under the federal G.I. Bill. The Princeton Review named UWM a 2018 Best Midwestern university based on overall academic excellence and student reviews. UWM is committed to the full inclusion of LGBT+ campus constituents. In 2018, Campus Pride Index named UWM as one of the Best of the Best Top 30 LGBTQ-friendly postsecondary institutions in the United States. UWM was the first university in the nation to implement an inclusive housing policy.
Diversity is a source of strength, creativity, and innovation for UW-Milwaukee. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

Job Summary
The primary function of this position is to serve as an Enrollment and Records Specialist, including responsibilities for enrollment and fee processing as well as reviewing and maintaining student records. This position processes enrollment and fee‐related functions that involve specialized arrangements, including student term withdrawals, concurrent enrollments, tuition/fee waiver calculations, auditors, and student career status changes, among others. This position works in concert with appropriate staff inside and outside the Registrar's Office to respond to and resolve fee and enrollment questions and problems, as well as collaborate on process improvements related to fee and enrollment processing. This position also has responsibilities for reviewing and maintaining student records in relation to enrollment changes and regular term processing. In addition, the position works with appropriate staff inside and outside the Registrar's Office to assist in the general enrollment of students.
This position is a hybrid position with the ability to work some days remotely during most of the year. During peak traffic times, additional days on campus may be required.
This position is in Salary Grade 16, with a minimum salary of $40,000/annually. Salary will be determined by the finalist's experience, education, training, internal/external pay equity, and other factors. The University of Wisconsin (UW) System offers a comprehensive benefits package to meet the diverse needs of our community and contributes towards the cost of several benefit plans. Employees also receive a vacation package at 176 hours during first year, sick leave (with no expiration), personal holiday (36 hrs each year), and paid legal holidays.

Minimum Qualifications
Qualified applicants must have:
  • Bachelor’s degree or commensurate combination of training and experience as a professional in a business setting.
  • Demonstrated ability to manage and prioritize multiple tasks in a fast‐paced work environment.
  • Demonstrated customer service skills

Preferred Qualifications
Preference for applicants who have:
  • Demonstrated Administrative experience with Oracle PeopleSoft or another similar integrated data management system
  • Experience processing student enrollments, managing tuition and fee assessments, and maintaining student records in a higher education environment
  • Demonstrated ability to learn and apply policies and procedures
  • Demonstrated ability to engage positively and in collaboration with others in a productive, forward‐thinking manner, and to communicate effectively, courteously, and tactfully

Application Instructions
Interested applicants are required to apply online and include the following:
  • Cover letter addressing your education/experience as they apply to all minimum and preferred qualifications
  • Resume
  • Document listing the names and contact information for three professional references

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether he/she/they meet any of the qualifications, he/she/they will be evaluated as not meeting such qualifications.
UWM will not consider paper, emailed or faxed applications. All application materials will be further evaluated as evidence of excellent written communication skills. Candidate(s) selected for hire will be required to submit official college transcripts.

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

To apply, please visit:


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