Assistant to the Regional President (Reg FT)
Assistant to the Regional
President (Reg FT)
: College Wide
This position will remain open until
filled. However, in order to ensure consideration for an interview,
please submit your completed application, cover letter and resume
by no later than June 12, 2023. The College cannot guarantee that
application materials received after this date will be considered
This position will support the Northwest Region which includes both
Allegheny Campus, North Campus, and Centers.
CCAC offers an exceptional benefits
package. Highlights include an excellent health plan with very low
out-of-pocket expense network option, generous time off and holiday
pay, a 403b retirement plan with up to 10% employer match or other
options through the State's retirement defined benefit pension
system, free employee parking, public service (student) loan
forgiveness eligible employer, and employer paid benefits including
group life insurance, short-term and long-term disability
insurance, and flexible spending accounts.
Remote Work Option:
Admin 12 - $43,677
Job Open Date:
Job Close Date:
Performs significant and advanced
administrative assistance to the Regional President. Organizes and
manages the Regional President's Office; accountable for management
of complex clerical and administrative duties; may review the work
of assigned clerical personnel. Works under limited supervision
with significant latitude for the use of initiative and independent
judgment. Must be able to use all software available to the
Regional President with proficiency.
Bachelor's degree in communications,
liberal arts, business, marketing or related field. Minimum of
three years of experience in similarly responsible positions in
complex institutions; proven logistical and project management
skills. Ability to manage complex and multiple projects on behalf
of the Regional President; excellent ability to exercise good
judgment and critical thinking skills; strong ability to research
complex issues and report outcomes to the Regional President;
ability to handle confidential matters with discretion, be
adaptable to various competing demands, and demonstrate the highest
level of customer/client service and response; ability to manage
multiple priorities and work independently under pressure.
Knowledge of MS Excel, Word, PowerPoint, Outlook and use the
internet proficiently. Knowledge of the use of student information
systems strongly preferred. Knowledge about managing the web
presence of the regional campuses and centers and use of social
media to advance the mission of the institution required. Strong
written and verbal communication skills.
1. Plans, manages and implements complex programs that are
sponsored by the college on the campus and allocates the budget
related to those programs.
2. Researches issues and concerns addressed to the Regional
President (including confidential and sensitive issues) and reports
findings to the Regional President; may determine appropriate
course of action; and /or may refer or respond when
3. Assists the Regional President by writing, editing and preparing
correspondence (that can be confidential and/or sensitive),
speeches, reports, articles, tweets; prepares PowerPoint
presentations and Excel spreadsheets; collects data using Survey
Monkey and the Administrative Review System; and consults with the
Deans for the production of analytics for consideration by the
Regional President; proofreads and drafts copy for programs,
invitations and other materials; track RSVPs; coordinates events on
campus with the Marketing Department, the Foundation staff, and the
Assistant to the President; updates the campus social media
presence and assists in the campus mailings.
4. Assists the Regional President in processing orders; assists in
the research for and development of grant proposals and budgets for
such proposed grants; assists in ensuring that budgets are reviewed
on an ongoing basis by the Regional President. Performs accounting
functions related to accounts payable or receivables.
5. Performs a wide-variety of complex, responsible and confidential
administrative duties for the Regional President including managing
the calendar; completing expense reports; arranging travel plans,
itineraries and agendas, and compiling documents associated with
travel related meetings.
6. Manages the day to day operations of the Office of the Regional
7. Serves as the Regional President's gatekeeper and interprets and
explains College policies, rules, and guidelines in response to
inquiries; refers inquiries as appropriate; provides direct access
to the Regional President through management of the calendar and
8. Provides logistics and arranges meetings and conferences; keeps
the Regional President well informed of commitments and
9. Provides project support to the Regional President: stays in
touch with the environment on campus and advises the Regional
President whenever possible.
10. Provides communication between the Regional President's office
and internal and external stakeholders and partners.
11. Develops schedule and maintains the minutes for the Leadership
Council, the Expanded Leadership Council, and other meetings
coordinated by the Regional President.
12. Stays current and keeps the Regional President abreast of key
College strategies, goals, and policies and ensures that the campus
advances the mission, strategies, and goals of the college.
13. Understands organizational policies and procedures to ensure
appropriate protocols are followed.
14. Prioritizes conflicting needs; handles matters expeditiously,
proactively, and manages projects and/or follows-through on
projects to successful completion, often with deadline
15. Initiates and maintains a variety of files and records; orders
and purchases supplies and catering for the office and
16. Plans, assigns, and supervises the work of assigned clerical
personnel and work study students; assist with the completion of
performance evaluations of assigned personnel; train staff in
office methods and procedures.
17. Performs other duties as required or assigned.
Current criminal record/child abuse
clearances will be required if offered the position and in order to
be employed at the College. The three clearances are Pennsylvania
Child Abuse History Clearance, Pennsylvania State Police Criminal
Records Check, and Federal Bureau of Investigations (FBI) Criminal
Background Check. The College has provided instructions on how to
obtain these clearances and are available
To view the full job posting and apply for this position, go to: