Position Details

Position Information

Posting date

05/26/2023

Closing date

Open Until Filled

Yes

Position Number

0049001

Position Title

Program Coordinator

Department this Position Reports to

Office of the Dean of Undergraduate Students

Hiring Range Minimum

$46,700

Hiring Range Maximum

$58,300

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

37.5

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

The Program Coordinator in the Undergraduate Deans Office holds a pivotal role in coordinating and implementing various processes related to enrollment, academic status management, and records management for the undergraduate student population. By ensuring the timely and accurate administration of college policies and processes, they support the overall functioning of the Undergraduate Deans Office and contribute to the success of students and the institution as a whole.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Bachelor’s degree or the equivalent combination of education and experience and 3-5 years’ experience.
• Three to five years of database administration, project management, or other relevant experience, with increasing autonomy.
• Strong organizational skills and ability to respond appropriately to pressures, deadlines, and changes in priorities and schedules.
• Initiative, sound judgment, and ability to work independently and collaboratively in an office setting. Ability to interact with others with a high level of discretion, tact, and diplomacy.
• Computer proficiency in Microsoft Office Suite, Outlook.
• Demonstrated commitment to serving the needs of a diverse population.

Preferred Qualifications

• Experience with student information management systems, including Banner and OnBase.

Department Contact for Recruitment Inquiries

Sylvia Shephard, Office Manager

Department Contact Phone Number

Department Contact for Cover Letter and Title

Sylvia Shephard, Office Manager

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/68864

Key Accountabilities

Description

Responsible for developing and implementing protocols for student enrollment and academic status, as well as managing data in strict adherence to applicable faculty, student conduct, other Dartmouth working rules, and FERPA regulations. Meticulously inputs data with integrity, conducts audits and analysis, and utilizes expertise to identify inconsistencies and ensure precision.

Percentage Of Time

30%

Description

Generates and delivers a range of reports. Responsible for producing termly reports for the deans, which include caseload reports, and reports on academically at-risk students. Collaborates closely with colleagues in Systems Technology, develops new reports as needed, including fulfilling requests from the UDO Director and the Associate Dean of Student Support Services to create customized reports on historical data that provide essential insights for decision-making.

Percentage Of Time

20%

Description

Responsible for managing the termly Incomplete process, which involves coordinating with students, faculty, and the undergraduate deans to ensure that Incomplete agreements are completed accurately and filed with the Registrar’s Office, and subsequently tracks and reports final grades. Additionally, collaborates with the UDO and the Registrar’s Office to identify areas for improvement in the Incomplete process.

Percentage Of Time

10%

Description

Manages complex communications for the UDO regarding student case matters and maintains a portfolio of key external communications, including email communications to faculty, students, and families/supporters, and office forms and procedures. Manages the UDO website.

Percentage Of Time

25%

Description

Offers direct administrative support, encompassing the efficient management of diploma production and distribution, as well as the planning and execution of various programs and events. Ensures meticulous handling of Bar and Dean Certification requests in strict accordance with FERPA guidelines.

Percentage Of Time

10%

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Additional Document #1