Contract Administrator, I, II, or III
The Contract Administrator works within the Office of Research
Administration (ORA). ORA assists School faculty and staff with the
preparation, submission, and administration of research and other
sponsored project agreements.
The Contract Administrator is a non-technical, non-financial
position. The Contract Administrator reviews, analyzes, and
negotiates agreements for compliance with Federal regulations such
as 2 CFR 200 and Federal Acquisition Regulations; Colorado State
laws; and School policies. The position drafts legal and business
language and documents. The agreements are based on research and
sponsored projects but are not procurement contracts. Agreements
include, but are not limited to, funded agreements such as grants
and contracts and non-funded agreements including non-disclosure
agreements and memorandums of understanding. Work is performed
independently without the oversight or assistance of Mines legal
counsel. The Contract Administrator will recommend finalized
agreements for signature by ORA’s Director.
The position serves as the primary administrative contact and
liaison for the School and external organizations. The position
communicates with multiple internal business and academic
departments and School stakeholders, including Vice Presidents,
Deans, Department Heads, faculty, and Administrators. The position
communicates externally with a variety of sponsors, including State
and Federal agencies, large and small businesses, and other
universities and non-profits. The position also provides training
for faculty and staff in all research award processes and
This opportunity is eligible for on-campus, hybrid, or remote work
location anywhere in the state of Colorado.
Contract Review and Negotiation
- Responsible for review research grants, contracts, and other
non-funded agreements, both initial and modifications thereto,
received from external organizations to Mines. During the review,
the position will analyze the agreement to determine if the terms
and conditions meet Federal and State regulations, Mines policies,
and project requirements.
- Negotiate unacceptable terms and conditions with the research
sponsor. This involves providing alternative language or deletion
of certain terms and conditions.
- Determine if additional Mines personnel need to be advised of
terms and conditions and if their approval is required in order to
accept the agreement. If necessary, this position will consult with
other departments, such as the Office of Technology Transfer or the
Office of General Counsel, but is solely responsible for
identifying any terms or conditions that need to be modified in
order to be accepted by Mines.
- Determine if changes to a research project require prior
approval from the sponsor. If prior approval is required, this
position will coordinate with the faculty member to create and
submit the change request.
- When allowed under the terms and conditions of the agreement,
approve faculty requests for no-cost time extensions, budget
deviations, and pre-award spending.
- Perform initial reviews on deficit spending requests (At-Risk
Spending Requests) to determine if the financial risk to Mines is
acceptable under current policy and practices.
- If issues arise during the performance of a research project,
work with the applicable faculty, ORA staff, other departments
and/or sponsor, as applicable, to address such concerns.
- Initiate, negotiate, and manage research subawards or
subcontracts. This includes a review of the
subrecipient’s/subcontractor’s proposal; determining which sub
template is applicable, determining the applicable prime contract
flow-down terms and conditions; negotiating, if necessary, the
drafted subaward/subcontract; maintaining subaward/subcontract
documentation to meet Federal and State audit requirements; and
modifying subawards when required
Agreement and Data Management
- Maintain communication with faculty to ensure they are
knowledgeable of the specific terms and conditions of their
research agreements and the process to negotiate the
- Interpret and explain Federal, Mines, or State regulations and
policies to faculty and other Mines personnel or sponsor contact in
order to help them understand the contracting process and how the
regulations apply to individual agreements.
- This position has direct, on-going contact with sponsors, and
other external personnel for the purpose of agreement negotiation
and management. Often this requires an explanation of Mines
policies, business practices, and other applicable
- Effective communication is critical to success of this position
in facilitating research for Mines.
Contract Administrator I
- Accurately enter agreement and project information and notes
into the ORA research system. This position is responsible for
uploading all fully executed agreements, modifications, and sponsor
prior approvals and/or communications into the system.
Contract Administrator II
- Bachelor’s Degree or 4 years’ experience
Contract Administrator III
- Bachelor's Degree
- 3 – 5 years’ research administration experience
- Knowledge and implementation of government regulations
About Mines & Golden, CO
- Bachelor's Degree
- 5-7 years research administration experience
- Knowledge and application of government regulations
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving
the grand challenges facing our society, particularly those related
to the Earth, energy and the environment. Founded in 1874 with
specialties in mining and metallurgy, Mines’ scope and mission have
continually expanded to meet the needs of industry and society.
Today, we are the No. 38 public university in the nation,
recognized for our innovation and undergraduate teaching in
science, technology engineering and math (U.S. News and World
Mines graduates are change makers, boundary breakers and problem
solvers. Since our earliest days, a Mines education has been and
continues to be a transformational opportunity, with one of the
strongest returns on investment out there for talented STEM
students of all backgrounds.
At the same time, Mines faculty members are pushing their fields in
new directions, whether that’s manufacturing, space resources,
quantum engineering, carbon capture or more. Mines was recently
classified as a R1 “Very High Activity” research institution by
Carnegie, a notable feat for any university but particularly one of
That size – roughly 7,000 undergraduate and graduate students –
also translates to a close-knit campus community, where employees
have opportunities to get involved in multiple ways, continued
professional learning is valued and everyone can make an
Community Alliance groups bring together employees for professional
development, networking, cultural awareness and community
involvement, and all Mines employees also have access to the wealth
of activities happening every day on campus – nationally-renowned
speakers, special events and Mines traditions like Engineering
Days, just to name a few.
And don’t get us started on our hometown. We are located in the
heart of Golden, Colorado --with its charming historic downtown and
nearby hiking trails – and in close proximity to all that Denver
and the Rocky Mountains have to offer. That includes the sunny,
high-altitude climate and outstanding outdoor recreation
opportunities that make the Denver area an ideal place to live,
work and play.
Are you looking for an inspiring, mission-driven workplace where
you can contribute to solving the world’s problems and educating
the next generation of change makers? Are you an individual who
values a diverse and inclusive community, where our different
perspectives, experiences and cultures enrich the educational and
Look to Mines.
Colorado School of Mines is committed to equal opportunity for all
persons. Mines does not discriminate on the basis of age, sex,
gender (including gender identity and gender expression), ancestry,
creed, marital status, race, ethnicity, religion, national origin,
disability, sexual orientation, genetic information, veteran status
or current military service. Further, Mines does not retaliate
against community members for filing complaints regarding or
implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal
opportunity and equal access is reflected in the administration of
its policies, procedures, programs and activities and in its
efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with
federal law, Colorado state law, administrative regulations,
executive orders and other legal requirements to prevent
discrimination (including harassment or retaliation) within the
Mines campus community and to address potential allegations of
inequity or concerns for safety.
Contract Administrator I: $ $54,700 - $63,100
Contract Administrator II: $ $66,600 - $77,900
Contract Administrator III: $ $85,000 - $93,500
Mines takes into consideration a combination of candidate’s
education, training and experience as well as the position’s scope
and complexity, the discretion and latitude required in the role,
work location, and external market and internal value when
determining a salary level for potential new employees.
Colorado School of Mines offers a robust portfolio of benefits for
all employees. For this role, that includes:
- Fully paid health and dental premiums
- Generous sick/vacation time: 13 paid holidays per year –
including a week-long winter break for entire campus.
- Fully vested retirement plan on first day of employment, with
generous employer contribution
- Tuition benefits (6 credits per year for employees, 50 percent
discount for dependents)
- Free RTD Ecopass
All Mines employees also have access to discount programs through
the State of Colorado and free tickets for Mines Athletics home
games, as well as access to the on-campus Recreation Center
(fitness classes and training, swimming pool and more), equipment
rentals through the Outdoor Rec Center, the Colorado State Employee
Assistance Program (CSEAP), and backup child and elder care. Coming
soon is an on-campus daycare center. For more information about
benefits at Mines, go to mines.edu/human-resources/benefits
How to Apply
Applicants will be asked to complete an online application
(personal information, demographic information, references, veteran
status) and upload a resume and cover letter (required). References
will not be contacted until later in the selection process and you
will be informed before that contact is made.
We strongly encourage people of color, lesbian, gay, bisexual,
transgender, queer and non-binary people, veterans, parents, and
individuals with disabilities to apply. Mines welcomes everyone to
our team; in your application, please feel free to note which
pronouns you use (For example - she/her/hers, he/him/his,
they/them/theirs, etc). If you need reasonable accommodation at any
point in the application or interview process, please let us
Please contact Kathy White at firstname.lastname@example.org
about this position.
Background Investigation Required
May 26, 2023 Mountain Daylight Time
Jun 18, 2023 11:55 PM Mountain Daylight