Administrative Coordinator - History Department

The Dietrich College of Humanities and Social Sciences embodies one of the most diverse groups of students, faculty, staff and alumni in the Carnegie Mellon University community, all united by a common goal: confronting and solving society’s most complex problems. Our students and faculty work across traditional boundaries, collaborating with other disciplines to pursue the thrill of discovery. Dietrich College is a place to explore different points of view, and a place to do work that matters.

We are searching for an Administrative Coordinator to join our Department of History; someone who is organized, articulate and enjoys a diverse range of administrative tasks. You will advance the mission and goals of the department by providing comprehensive administrative support to our students, faculty and staff in a dynamic team environment. This is an excellent opportunity for someone who thrives in an exciting, fast-paced and collaborative work environment!

Core responsibilities include:

• Provide daily office support as the initial point of contact for all students, staff and visitors to the history department, creating a welcoming atmosphere and responding to all constituents
• Manage department mail, d-lists, prepare mass mailings of reports or newsletters, circulate journal submissions
• Coordinate logistical support for meetings, conferences, workshops and events including lecture series, commencement ceremonies and faculty events
• Prepare agendas, assemble data, coordinate catering and department conference space to include AV equipment
• Manage office equipment and supplies, plan and order supplies in preparation for events
• Collect, enter, and maintain accurate information in departmental databases
• May coordinate student worker tasks
• Manage physical office space; process requests for custodial services and liaison with FMS
• Special projects and other duties as assigned

You should demonstrate:

• Excellent interpersonal skills with strong focus on customer service
• Strong organizational and planning skills with solid attention to detail
• Ability to effectively manage tasks and meet inflexible timelines
• Well-developed problem solving and reasoning skills

Flexibility, excellence, and passion are vital qualities within the Dietrich College. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School or GED required
• Minimum of three (3) years of administrative support required

Requirements:

• Successful background check

Interested in this opportunity? Apply today!

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

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