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GME Program Manager

Salary:

Minimum $63,800 ANNUAL (12 months)
Depending on Qualifications

Job Summary:

The Education team in the Department of Ophthalmology and Visual Sciences is seeking a collaborative, service-oriented, motivated, learner-centered professional to join our team as a full-time Graduate Medical Education Manager. This position is critical to the education mission of our department and manages all aspect of the residency program including, but not limited to meeting program accreditation and requirements; coordinating curriculum assessments and evaluations; overseeing recruitment, orientation, and support of residents throughout the training; processing and monitoring expenditures; making data-informed decisions and program improvements; communicating with internal and external regulatory agencies; and other duties. We strongly encourage applications from candidates who are data-driven and experienced with compliance, who thrive in a fast-paced work environment, and who foster and promote the values of diversity, inclusion, equity, and belonging, to apply. We are pleased to offer a flexible work environment and free parking.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities: Manages the administrative activities of the residency/fellowship program as outlined in the accreditation program requirements and other regulatory agencies. Responsible for ensuring residents/fellows meet administrative and regulatory responsibilities while serving as the primary liaison between the Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. Must demonstrate a broad knowledge of GME practices and principles, make recommendations and implement changes approved by program leadership, and may supervise or lead the work of others to ensure their programs achieve and maintain the highest quality standards in GME. Works under general supervision of the GME Programs Administrator, Department Administrator, or their designee, and in consultation and collaboration with the Program Director and the sponsoring institution's DIO and Director of Graduate Medical Education.
  • 35% Maintains a thorough understanding of accreditation program requirements and related policies, regulatory requirements, and hospital and program policies to provide expert consult to the Program Director to maintain accreditation and compliance with regulatory bodies and pertinent policies
  • 30% Collaborates with the Program Director to assess curriculum and evaluations, developing the structure and delivery mechanism, and maintaining accurate records of curriculum, evaluations, and participation
  • 5% Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies
  • 10% Serves as the primary contact for the program, liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Advises residents/fellows, program staff/faculty of program and institutional policies and procedures
  • 5% Regularly attends monthly program coordinator meetings and GME educational offerings. Collaborates with other colleagues to develop best practices, and serves as an administrative reviewer of other GME programs. Should regularly attend national GME or specialty conference(s)
  • 5% Maintains the resident/fellow and program expenditures. Advises fiscal leadership on program budgetary needs and monitors program expenses within budget constraints
  • 5% Responsible for ensuring resident/fellow and program compliance with policy, accreditation, and regulatory requirements and that appropriate documentation is maintained
  • 5% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree

Qualifications:

-at least two years of exceptional learner-centered service experience related to student affairs, higher education administration, or health care required.

Knowledge/Skills Required:
- Personal or professional experiences relevant to effectively and inclusively engaging and building relationships with learners, faculty, and staff, in particular from underrepresented and marginalized backgrounds
- Excellent organizational skills, with the ability to effectively manage varied ongoing projects, priorities, and duties
- Effective interpersonal skills, interacting with residents, physicians, department staff, accrediting and compliance agencies, and external partners and organizations
- Work effectively as a team member and be comfortable with some task ambiguity
- Ability to exercise judgement appropriately
- Ability to take initiative, coordinate with others, and seek solutions to problems
- Comfortable multitasking and working with interruptions
- Maintains confidentiality
- Strong computing skills and familiarity with virtual meeting and collaboration platforms (e.g. Google Drive, Zoom, Teams, or related platforms)

Knowledge/Skills Preferred:
- Experience in higher education. academic medicine, or any relevant education or training setting
- Flexibility to accommodate frequent changing priorities in an ever-changing environment
- Ability to work independently and effectively under general supervision
- Creative and flexible approach
- Ability to communicate complex information in a clear and organized manner in both verbal and written forms
- Committed to quality through continuous improvement.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications relevant to the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Beth Reuter
ejreuter@wisc.edu
608-263-3680
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Grad Medical Edu Prog Mgr(HS071)

Department(s):

A53-MEDICAL SCHOOL/OPHTHAL&VIS SCI/GEN

Employment Class:

Academic Staff-Renewable

Job Number:

280177-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

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