Communications Coordinator, Music Department

Communications Coordinator, Music Department

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Communications Coordinator, Music Department

Job Profile Title
Social Media Coordinator

Job Description Summary
The Communications Coordinator will develop and promote both internal and external communications content for the Music Department with a goal of informing the Penn community and the broader Philadelphia area and enhancing the presence of the Department. This is a key position that involves the Coordinator working closely with Department faculty, staff, ensemble directors, and students. In short, this person in this position will tell the stories of the Music Department.

Job Description

The Music Department is a community of creators and thinkers who explore worlds of music, sound, and performance. Students learn to make and engage with a wide range of music and sonic cultures, from medieval songs to viral TikToks, from birdsongs to electronic music. We offer a music major and two minors, and students from across the university have access to first-rate faculty and to performance opportunities in a wide range of ensembles. In our undergraduate courses and ensembles, we aim to provide an integrative context within which performance is seen as an integral part of our academic pursuits. Our graduate programs in music studies (musicology, ethnomusicology, theory) and composition are known for fostering creativity and rigor, thanks to the high degree of interaction and collaboration among students and faculty. We also listen to and engage with the vibrant cultural lives of Philadelphia, seeking to foster relationships with the wider communities in our city. We welcome you to join our ongoing dialogues and performances as we continue to explore the world of music and sound.

Duties/Job Responsibilities:

Provide publicity for all Music Department concerts and events. This will include:

• Producing and sending weekly emails describing Music Department events through coordination with faculty, ensemble directors, and other event sponsors.
  
• Creating posters (printed and digital) for individual performances and a monthly list of events.
  
• Video recording/editing content from selected events and performances to provide video and photographic content on the Department website and on social media.
  
• Developing content for social media and managing social media sites (Facebook, Instagram, YouTube, etc.). Coordinate with the Academic Coordinator for content related to academic activities as needed.
  
• Producing concert programs in cooperation with ensemble directors and faculty.
  
• Updating and developing resources for the Music Department website through graphic design and content creation. The focus for this position is on maintaining information on all performance-related content and Department-sponsored events (including Colloqium).
  
• Produce informational brochures for the Performance Program. Coordinate with the main office staff for development of additional marketing materials.
  
• Advertising events in campus and local print and online publications.
  
• Continuing to seek opportunities to further promote and publicize the work of the Music Department with the goal of growing our audiences and partnerships.
  

Develop and implement a communications plan for the Music Department.

Create systems for external communication for faculty, staff, graduate students, and ensemble directors to follow, resulting in a unified approach to publicity materials and information flow for the Department.

Manage email listservs, including the updating the lists as needed.

Track analytics (social media, website, etc.) and provide reports to the Director of Performance and Chair of the Department as requested.

When necessary, interfacing with members of the SAS tech team to resolve any technical issues related to the duties of the position.

Tasks as assigned

Qualifications:

Bachelor's degree and 1 to 2 years of experience or equivalent combination of education and experience is required. Experience with publicity and communications. Music background preferred. Some evenings and weekends may be required. Strong interpersonal and organizational skills required. May occasionally need to lift objects up to 20 lbs.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$20.45 - $27.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Lerner-Center---Music-Building/Communications-Coordinator--Music-Department_JR00072957



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