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Assistant Registrar for User Support & Training

Employer
Providence College
Location
Rhode Island, United States
Salary
Salary Not Specified
Date posted
May 26, 2023

Job Details

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Assistant Registrar for User Support & Training

Overview

Review and authorize requests for access to the student information system, reporting tools, and provide one-on-one and group training along with instructional tutorials and documentation.

Essential Duties:
  • Develop and administer student module training for new and current employees, as well as training on other administrative tools developed for faculty. Provide training on CyberFriar for administrators, faculty, and students. Review and authorize requests for access to academic information for faculty, staff, students, administrators, department chairs, and program directors across the administrative systems (CyberFriar, Banner, reporting tools, and workflow).
  • Assist the Associate Registrar in the creation and maintenance of the master course schedule and provide registration support. Confer with faculty and administrators regarding allocations, course requirements, and pre-requisites. Configure the student system as it relates to course scheduling, enrollment, and registration. Provide registration support to students and faculty. Process pre-registrations, registrations (including over-enrollments), and manage course enrollments.
  • Serve as the campus administrator and manage the catalog management software. Produce the annual online Undergraduate and Graduate Catalogs, initiate ‘formal call’ for updates from academic and administrative units and ensure its accuracy, update Acalog catalogs and Banner with approvals from the President and the Faculty Senate. Follow established guidelines and cross-reference to ensure accuracy with course descriptions, cross-listings, core approvals, etc.; export all online content, and produce PDF version for end users for historical reference; proofread, edit, and layout as needed; and communicate with campus community annually regarding updated live versions.
  • Process ad-hoc requests for academic classroom space. Train office staff on the use of 25Live.
  • Assume lead responsibility for department internal and external websites.
  • Serve as the liaison with Athletics Department for the on-going certification of the academic eligibility of student-athletes. Code student athletes in the student information system, analyze each student-athlete’s transcript and degree audit for completion of Certification of Academic Eligibility for Intercollegiate Athletics form, provide access to degree audits and transcripts for all current student-athletes to the Assistant Athletic Director for Compliance and the Academic Coordinator for Student Athletes, and work in conjunction with them to determine residency requirements for college student athlete transfers.
Marginal Duties:
  • Perform all other duties as may be required.
Education and Experience Required
  • Bachelor’s Degree from an accredited institution required. Master’s preferred.
  • Four to five years’ experience in higher education, preferably in a registrar’s office or an equivalent combination of education and experience.
  • Strong customer service orientation.
  • Excellent presentation and written skills.
  • Strong organizational and problem-solving skills.
  • Professional demeanor and the ability to represent the office and the College in a professional manner.
  • Ability to work independently and cooperatively with faculty, staff, administrators, and students.
  • Must exercise sound judgment in decision-making.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sitting in a normal seated position for extended periods of time
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Communication skills using the spoken word
  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to move about
Employee Status
Full Time

Salary Grade
19 (Min. $48,958/Mid. $63,646/Max. $78,334)

Salary Information

Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.

Union Status
Non-Union

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number
AS801P

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Company

Providence College

Providence College, a primarily undergraduate, liberal arts, Catholic institution of higher education in Rhode Island conducted under the auspices of the Dominican Friars, seeks candidates who can affirm and contribute to its mission. The College is committed to creating a diverse, inclusive environment that supports all of its students, faculty, and staff. All members of the community share a responsibility for creating, maintaining, and developing a learning experience valuing differences and practicing inclusion. We invite applications from qualified individuals who possess the experience, knowledge, and commitment to work within a diverse learning environment. Women and minority candidates are strongly encouraged to apply. Providence College is an equal opportunity employer.

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