Skip to main content

This job has expired

Secretary, BISE and ME Departments

Employer
Gannon University
Location
Pennsylvania, United States
Salary
Salary Not specified
Date posted
May 26, 2023

View more



Secretary, BISE and ME Departments

Position Summary:
The secretary for the Biomedical, Industrial, and Systems Engineering (BISE) and the Mechanical Engineering (ME) departments performs secretarial, clerical, and related duties in the application of departmental policy and procedures. This position will be supporting the operations of the BISE and ME departments and activities for the School of Engineering and Computing. Must be able to support and promote the University's Mission.

ESSENTIAL FUNCTIONS:
  1. Assist leadership and faculty with information requests: run internal reports, assemble and analyze data, download reports from external sources and summarize findings.
  2. Generate meeting agendas and/or presentations as instructed. Disseminate information to appropriate stakeholders in advance.
  3. Attend departmental, committee, advisory board, leadership team, and other meetings as required. Take accurate notes and disseminate notes to appropriate stakeholders in a timely fashion.
  4. Review academic documentation (catalog copies, major sheets, etc.) and make appropriate edits as needed. Assist BISE and ME Chairpersons in preparing the academic schedule, accreditation reports, academic unit reviews, and other reports under timeline/deadline provisions.
  5. Prepare information for supervisor approval to be disseminated as instructed.
  6. Maintain departmental, student, and other personnel records.
  7. Maintain office supplies and supply needs of the departmental faculty. Process reconciliations for purchasing accounts. Prepare check requisitions to process payments approved by BISE and ME leadership for timely payment.
  8. Schedule in-person or virtual meetings as instructed, ensure proper technology is available, physical rooms are booked if requested, and ensure any requested food service is ordered and set up in advance.
  9. Coordinate with BISE and ME leadership or other Gannon/community partners special events: assist with registration, arrange physical or virtual facilities, coordinate food service, communicate event information to students, and provide updates to leadership as requested.
  10. Assist in specific student recruitment activities; including generating content with faculty and others for approval in posting on various BISE and ME social media platforms.
  11. Oversee and respond to facilities requests.
  12. Performs other duties as assigned within the scope and responsibility and requirements of the job.

We offer flexible work hours and a generous benefits package for full-time employees.

  • Retirement Plan (403b) with 7.5% company match after one year of service
  • Medical, Dental, and Vision Coverage
  • Paid vacation time plus 15 paid holidays
  • Wellness programs
  • Tuition benefit for yourself and eligible dependents
  • Professional Development
  • Free gym Access

Gannon University seeks excellence through inclusiveness and invites women and members of underrepresented groups to apply. Application Procedure: Submit a cover letter, resume, and the contact information of three professional references to
https://gannon.peopleadmin.com/postings/10233. Review of applications will begin immediately, and this position will remain open until filled. For more information about Gannon visit www.gannon.edu. Gannon University is an Equal Opportunity Employer.

Required Qualifications:
Education: Educational background equivalent to a high school degree/GED with specialized courses in bookkeeping and all standard office technologies is required.
Experience: Three years of general secretarial experience; proficiency in using personal computers and application software such as Microsoft Excel, Word, PowerPoint and Outlook is required.

Skills: Must possess excellent verbal, written, proofreading and organizational skills; the ability to craft correspondence and reports independently with minimal supervision; the ability to read and comprehend work orders, written instructions and procedure manuals; the ability to record accurate meeting minutes and disseminate information to stakeholders; the ability to multitask and prioritize responsibilities, the ability to ask for direction if a course of action is unclear; and the ability to research and compile data. This position is extremely self-directed. The assumption is the incumbent will thrive in an environment where they are largely autonomous and proactive.

University Mission: Must be able to support and promote the University’s Mission.

Preferred Qualifications:
An Associate’s degree is preferred with prior experience in higher education settings.

Location: Erie, Pa
Employment Status: Full Time
Department: Bio-Medical Engineering
Division: Col. of Engineering & Business
Subdivision: School of Engineering and Computing

To apply, visit https://gannon.peopleadmin.com/postings/10380


jeid-9201cbb6c5012046a9da2551f03649ac

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert