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Administrative Support Associate - Madison County

Employer
Auburn University
Location
Alabama, United States
Salary
Salary Not Specified
Date posted
May 25, 2023


Position Details

Position Information

Requisition Number

S2756P

Home Org Name

Madison County

Division Name

AL Cooperative Extension System

Position Title

Administrative Support Associate - Madison County

Job Class Code

DA04A/B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

This position is located in Huntsville, AL.

The Administrative Support Associate- ACES / AAES provides services, advice, and assistance for administrative, financial and clerical business plus other services in support of the programs in the Madison County Extension Office.

EXTENSION : The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see https://www.aces.edu/ .

About Auburn: Auburn was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn.

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions
  • General office management and secretarial support
  • Funds management and reporting
  • Publications/printed materials management and distribution
  • Financial transactions (travel payments, payroll, purchase orders, bills) management and processing
  • Equipment/property management and reporting
  • Personnel transaction processing and reporting
  • Events planning and management
  • General clerical/administrative support and assistance for on-going programs
  • Will serve as a member of the County 4-H team and perform other duties as assigned.
  • Serves as a member of the office team and may be called upon to perform any of a variety of office tasks to provide assistance and support for program service areas and client groups according to his/her competencies.
  • Works under general supervision and will occasionally make independent judgment for moderately complex technical matters following generally known policies, procedures and operating systems; and be involved with individuals, groups, programs and the general public in matters requiring excellent interpersonal and communication skills.
  • Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs are essential.
Minimum Qualifications

Minimum Qualifications

Level I High school diploma or equivalent plus 2 years of experience in clerical and administrative support services. The salary range for Level I is $30,400 – $42,600

Level II High school diploma or equivalent plus 4 years of experience in clerical and administrative support services. The salary range for Level II is $32,700 – $45,800.

Substitutions allowed for Experience:
Associate’s degree or Bachelor’s degree accepted in lieu of experience requirement

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications
  • Experience and knowledge of Quicken, ADOBE and publisher software
  • Experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable
Posting Detail Information

Salary Range

$30,400 - $45,800

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

Huntsville

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

05/25/2023

Closing Date

06/04/2023

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Please utilize the attachment feature of our online employment site and attach the following: cover letter and resume. Only complete application materials will be accepted for review.

Quick Link for Internal Postings

https://www.auemployment.com/postings/38466
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • LinkedIn
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (www.auemployment.com)
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University:
    • Current full-time Auburn or AUM employee within probationary period
    • Current full-time Auburn or AUM employee outside of probationary period
    • Current part-time Auburn or AUM employee
    • Not an Auburn or AUM employee
  3. * Do you have a high school diploma or equivalent?
    • Yes
    • No
  4. * Do you have a minimum of 2 years of experience in clerical and administrative support services OR a degree from an accredited institution to use in lieu of experience?
    • Yes
    • No


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