Dean's Office Assistant
- Employer
- University at Buffalo
- Location
- New York, United States
- Salary
- Salary Not Specified
- Date posted
- May 26, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
- Employment Type
- Full Time
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Job Details
Posting Details
Position Information
Fiscal Year
2022-2023
Position Title
Dean's Office Assistant
Posting Category
Staff
Department
SDM Dean's Office
Posting Number
U230044
Posting Link https://www.ubjobs.buffalo.edu/postings/42880
Employer
University Affiliates
Appointment Term
Position Type
Posting Detail Information
Position Summary
The University at Buffalo School of Dental Medicine ( SDM ) is seeking a Dean’s Office Assistant. This individual works closely with the Dean’s Executive Secretary to provide administrative support to maintain the efficient effective workflow of the Dean’s Office and the direct reports of the Dean. This position will serve as the first point of contact for telephone calls and guests entering the Dean’s office suite.
Duties and responsibilities will include:
• Daily tasks include mail sorting and distribution, supply ordering, central conference room scheduling, catering of events & meetings, equipment maintenance work orders, and other Dean’s Office administrative functions.
• Provide back-up support to Executive Secretary to the Dean.
• Record keeping of committees as requested by the Executive Secretary
• The Office Assistant will be expected to become a subject matter expert in both our Procurement and our Travel and Expense Reimbursement Systems to provide support to the entire school. With that, you will arrange travel schedules and make reservations for executive management as needed and submit all expense reports for reimbursement.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Hour: 8:00 A.M. – 4:30 P.M.
Monday -Friday
Minimum Qualifications
• Associates degree or an equivalent combination of education and experience will be considered in lieu of the education requirement.
• Previous administrative experience
Preferred Qualifications
• Experience with Microsoft Office including Outlook, Word and Excel.
• Confidential, professional, friendly, and courteous demeanor.
• Outstanding attention to detail.
• Experience in a higher education setting preferred.
Physical Demands
Salary Range
Additional Salary Information
Type
Full-Time
Campus
South Campus
Posting Alerts
Special Instructions Summary
In compliance with 10 NYCRR 2.61, Candidates will be required to show proof of being fully vaccinated against COVID -19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.
Is a background check required for this posting?
Yes
Background Check Notification
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
Contact's Name
Katrina Zeplowitz
Contact's Pronouns
She, Her
Contact's Title
Executive Secretary to the Dean
Contact's Email
kzeplowi@buffalo.edu
Contact's Phone
716-829-6414
Posting Dates
Posted
05/25/2023
Deadline for Applicants
Open Until Filled
Date to be filled
06/08/2023
References
Number of References Required
3
Reference Cutoff Date
Instructions to Applicant
For more information, click the "How to Apply" button.
Position Information
Fiscal Year
2022-2023
Position Title
Dean's Office Assistant
Posting Category
Staff
Department
SDM Dean's Office
Posting Number
U230044
Posting Link https://www.ubjobs.buffalo.edu/postings/42880
Employer
University Affiliates
Appointment Term
Position Type
Posting Detail Information
Position Summary
The University at Buffalo School of Dental Medicine ( SDM ) is seeking a Dean’s Office Assistant. This individual works closely with the Dean’s Executive Secretary to provide administrative support to maintain the efficient effective workflow of the Dean’s Office and the direct reports of the Dean. This position will serve as the first point of contact for telephone calls and guests entering the Dean’s office suite.
Duties and responsibilities will include:
• Daily tasks include mail sorting and distribution, supply ordering, central conference room scheduling, catering of events & meetings, equipment maintenance work orders, and other Dean’s Office administrative functions.
• Provide back-up support to Executive Secretary to the Dean.
• Record keeping of committees as requested by the Executive Secretary
• The Office Assistant will be expected to become a subject matter expert in both our Procurement and our Travel and Expense Reimbursement Systems to provide support to the entire school. With that, you will arrange travel schedules and make reservations for executive management as needed and submit all expense reports for reimbursement.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Hour: 8:00 A.M. – 4:30 P.M.
Monday -Friday
Minimum Qualifications
• Associates degree or an equivalent combination of education and experience will be considered in lieu of the education requirement.
• Previous administrative experience
Preferred Qualifications
• Experience with Microsoft Office including Outlook, Word and Excel.
• Confidential, professional, friendly, and courteous demeanor.
• Outstanding attention to detail.
• Experience in a higher education setting preferred.
Physical Demands
Salary Range
Additional Salary Information
Type
Full-Time
Campus
South Campus
Posting Alerts
Special Instructions Summary
In compliance with 10 NYCRR 2.61, Candidates will be required to show proof of being fully vaccinated against COVID -19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.
Is a background check required for this posting?
Yes
Background Check Notification
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
Contact's Name
Katrina Zeplowitz
Contact's Pronouns
She, Her
Contact's Title
Executive Secretary to the Dean
Contact's Email
kzeplowi@buffalo.edu
Contact's Phone
716-829-6414
Posting Dates
Posted
05/25/2023
Deadline for Applicants
Open Until Filled
Date to be filled
06/08/2023
References
Number of References Required
3
Reference Cutoff Date
Instructions to Applicant
For more information, click the "How to Apply" button.
Company
UB is New York’s largest public university, one of America’s leading research universities and a flagship in the SUNY system.
UB is a top 40 university in a top city in which to attend college, and with more than 1,300 acres across three unique campuses, there is always something new to explore. Regular shuttle service takes students between North Campus and South Campus, and the Downtown Campus is easily accessible by Metro Rail
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