Assistant Registrar

ASSISTANT REGISTRAR
MALCOLM X COLLEGE

Malcolm X College is looking for an Assistant Registrar to join the Student Services Team. The Assistant Registrar is responsible for supervising records and data entry by clerical staff. Coordinates, manages, and writes procedures for the registration/grade process and records maintenance for the Credit, Adult Education, and Skills Center programs in the Office of Admissions and Records.

The mission of the Registrar’s Office is to preserve the academic integrity, confidentiality, procedures, and policies governing the maintenance of student academic records, adhering to and enforcing the City Colleges of Chicago (CCC) academic and student policies and the Family Educational Rights and Privacy Act (FERPA) in collaboration with students, faculty, staff, and admiration.

ESSENTIAL DUTIES

• Coordinates and manages the registration process for the Adult Education, skills, off-campus programs, and Middle College. Coordinates and manages the grade report process to and from faculty for terminal input. Follows-up on missing/outstanding grade report forms.
• Establishes procedures and maintains the student records for Adult Education, State Legalization Impact Assistance Grant (SLIAG) and Skills programs. Coordinates the activities for these programs. Handles students related concerns.
• Verifies and processes staff certificate-of-attendance timesheets. Oversees the process of students’ transcripts. Writes procedures for tasks. Prepares semester activities schedule and registration calendar for Adult Education, Nursing Program, and Credit programs. Assists in the planning of campus registration. Verifies state and reimbursement claims.
• Trains college staff on PeopleSoft System. Interviews and recommends applicants for vacancies in the Records area of the Registrar’s office. Attends various meetings.
• Adheres to CCC Customer Service Excellence standards
• Performs other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in Business Administration or Management supplemented by five to six years of college experience; or an equivalent combination of training and experience is required.
• Proven organizational skills and supervisory ability.
• Must have the ability to use a computer to perform work activities.
• Must have excellent verbal and written communication skills.
• Must be self-directed and innovative, able to assess current operations in an effort to improve the future goals of the District. Must be able to meet deadlines in a timely manner.

WE OFFER Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement. For a more detailed overview of benefits please visit our benefits page.

For the third time in four years, Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.

MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!