Research Administrator - Dept of Medicine

Salary:

Minimum $65,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for this position is $65,000; however, we anticipate the hiring range to be $65,000-$85,000 depending on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( https://hr.wisc.edu/benefits/ )

Job Summary:

The Research Administrative Specialist position is within the Department of Medicine (DOM) Office of Research Services (ORS) team and reports directly to the DOM Research Administration Manager. The Research Administrative Specialist will work collaboratively with the Research Finance team to directly support principal investigators and/or research staff to identify funding opportunities, prepare and submit funding proposals to sponsors, assist with award setup, prepare and maintain research documentation, assist faculty with reporting requirements, monitor administrative grant activities to ensure compliance with university, state, and federal regulations, and serve as the primary contact for internal and external partners to promote and support research services within DOM.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities: Works directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions related sponsored grants, agreements, or award management (proposal preparation through closeout).

• 25% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
• 15% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
• 10% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• 5% May identify funding opportunities and disseminate to principal investigators
• 5% Maintains and monitors grants and contract budgets
• 20% Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met
• 10% Prepares and routes proposals, award documents, and sponsored project agreements according to established policies and procedures while adhering closely to deadlines
• 5% Reviews proposal budgets and ensures allowability and accuracy of requested costs per sponsor and campus guidelines
• 5% Serves as a department liaison to legal professionals and internal and external stakeholders in negotiating terms and conditions, fiscal reporting requirements, and payment schedules as needed

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Degree in business/public administration, accounting, or related field preferred or equivalent experience

Qualifications:

- Experience in proposal development, grant administration, clinical research administration, or accounting is required.
- At least 3-5 years of experience in research and grant management and oversight activities, and familiarity with granting organizational policies and procedures (especially NIH) is preferred.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Candidates must have ability to listen, understand and communicate information and ideas effectively in writing, over the phone or in person.

How to Apply:

At UW School of Medicine and Public Health, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role, we encourage you to apply.

The Department of Medicine and the University of Wisconsin-Madison are committed to fostering diversity. We encourage applications from potential candidates of all race, class, gender, sexuality, ability, nationality, religion, and other group identities; and we encourage applications from candidates who can demonstrate a commitment to diversity, equity, and inclusion.

To apply for this position, please click on the "" button. You will be asked to upload a current resume/CV and a cover letter briefly describing how you meet the minimum/preferred qualifications for the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Lauren Gee
lgee@medicine.wisc.edu
608-262-2296
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Research Administrative Spec(SC029)

Department(s):

A53-MEDICAL SCHOOL/MEDICINE/MEDICINE

Employment Class:

Academic Staff-Renewable

Job Number:

278445-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .