Business Coordinator

Business Coordinator

Job no: 531465

Work type: Classified Staff

Location: Eugene, OR

Categories: Administrative/Professional, Administrative/Office Support

Department: College of Design, Dean's Office
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0

Review of Applications Begins

April 17, 2023; position open until filled

Special Instructions to Applicants

Please be sure your online application includes details indicating how your responsibilities meet the minimum and, if applicable, preferred qualifications for the position.

Department Summary

The Dean's Office in the College of Design supports the academic and professional training programs of the School of Architecture and the Environment, School of Art and Design, School of Planning and Public Policy and Management, and the Department of the History of Art and Architecture. The Dean's Office is comprised of seven primary support offices: Dean's Office UO Design Development, Communications, Student Services, Technology Services, Facilities Support Services, and the Portland programs. The Dean's Office administers the College of Design's mission to educate and support the approximately 1800+ student majors as they work toward the completion of their professional degrees.

Position Summary

The College of Design Dean's Office seeks a detail-oriented, adaptable, organized, and communicative individual to provide high-level business coordination for our academic and development support portfolios.

The Business Coordinator will be responsible for a broad set of assignments related to the Dean's Office academic and development portfolios. This position will require the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills while providing high-level administrative and business coordination to multiple areas in the Dean's Office. This will include supporting scheduling, travel, human resources, event support, and financial operations for five units, and will also coordinate work with staff in our professional schools. They will interact regularly with external constituents, administrative colleagues, faculty, and students. The coordinator will respond to routine and non-routine situations, coordinating the execution of the priorities of the dean's office and interpreting policy and procedure to support the business operations. The Business Coordinator will have excellent attention to detail and the ability to complete job duties with high levels of accuracy.

This position will report directly to the Assistant Dean and will play an essential role in a growing team that is critical to the success of operations and events in the Dean's Office.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
  OR
  
• an equivalent combination of training and experience.
  
  One year of postsecondary education may be substituted for up to one year of the experience.
  
  Professional Competencies
  
  
• Strong interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
  
• Commitment to promoting an inclusive work environment.
  
• Strong organizational and analytical skills with close attention to detail.
  
• Effective communication skills.
  
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
  
• Proficiency with software programs including MS Office Suite and Adobe.
  
  Preferred Qualifications
  
  
• 1+ years of project management experience related to business or finance administration in higher education, research organizations, or a related environment.
  
• 1+ years of experience with Accounts Payable and Accounts Receivable.
  
• Experience providing customer service in a professional environment.
  
• Bachelor's degree.
  
• Proficiency with software programs such as HRIS/FIS platforms, Zoom, Qualtrics, and/or InDesign.
  
• Experience with BANNER, Concur, and/or similar financial information systems.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/531465/business-coordinator
  
  
  
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