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Senior Administrative Assistant to the Provost, WAUKESHA

Employer
Carroll University
Location
Wisconsin, United States
Salary
Salary Not specified
Date posted
May 24, 2023

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Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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Senior Administrative Assistant to the Provost, WAUKESHA

General Information
  • Job Title:Senior Administrative Assistant to the Provost
  • Location:
    • 100 N EAST AVE
    • WAUKESHA, WI, 53186
    • United States
  • Employee Type:Support Staff
  • Job Category:Academic Affairs, Staff


Description
Responsibilities:

  • Coordination and support of the Office of Academic Affairs and the Provost by:

    o Serving as first contact to the Provost for questions, requests for information, and concerns of faculty, staff, and students

    o Providing organizational management of the Office of Academic Affairs by scheduling appointments, disseminating meeting agendas, attending meetings and completing follow-up tasks

    o Assisting in the operations of the Academic and Student Life committee of the Board of Trustees by supporting the preparation of meeting materials, taking minutes, and other matters related to the Board of Trustees as necessary

    o Serving as the academic liaison for commencement and convocation activities.

    o Composing general correspondence, memos, credit card statements and reports as requested

    o Partnering with the Office of the President on Board-related topics and other relevant projects

    o Organizing workflow and developing/overseeing filing systems (paper and digital)

    o Assisting in managing Provost's budgets

    o Providing administrative support for Academic Affairs Director-level searches

    o Compiling and distributing Dean's List and Delta Sigma Nu letters

  • Supporting faculty processes by:

    o Issuing all full-time faculty contract correspondence; ensuring the renewal, recommendation, and annual faculty evaluation processes are completed in compliance with governance

    o Compiling Annual Faculty Evaluation data from deans to report to Human Resources

    o Collecting and maintaining faculty CVs in alignment with Higher Learning Commission standards

    o Supporting award nomination processes including teaching and advising awards

    o Providing administrative support to faculty governance committees, including:

  • Promotion and tenure committees

  • Student/Faculty Ethics Committee, General and Cross-Cultural Education Committee and the Academic Steering Committee, including documentation and tracking of new program development

  • Reserving meeting spaces for all committees as requested and orders catering for monthly faculty meetings.

    o Performs other duties as assigned



    Qualifications:

    Education and/or Experience:

  • 3-5 years' administrative experience, preferably in higher education, required

  • Associates degree required; bachelor's degree preferred



    Technology Skills:

  • Familiarity with common computer software programs, including Microsoft Word, Excel, Teams, and PowerPoint

  • Ability to learn and effectively utilize the University's computing and workflow processes , scheduling software, etc.

    Human Relation Skills:

  • Excellent emotional intelligence and interpersonal communication skills

  • Outstanding organizational skills

  • Sound judgment and discretion

  • Ability to maintain confidentiality

  • Excellent problem-solving and analytic abilities

  • Independence, creativity, and a pro-active approach

  • Excellent written and oral communication skills

  • Candidates must be willing and able to support and advance the
  • Promotion and tenure committees

  • Student/Faculty Ethics Committee, General and Cross-Cultural Education Committee and the Academic Steering Committee, including documentation and tracking of new program development

  • Reserving meeting spaces for all committees as requested and orders catering for monthly faculty meetings.

    o Performs other duties as assigned



    Qualifications:

    Education and/or Experience:

  • 3-5 years' administrative experience, preferably in higher education, required

  • Associates degree required; bachelor's degree preferred



    Technology Skills:

  • Familiarity with common computer software programs, including Microsoft Word, Excel, Teams, and PowerPoint

  • Ability to learn and effectively utilize the University's computing and workflow processes , scheduling software, etc.

    Human Relation Skills:

  • Excellent emotional intelligence and interpersonal communication skills

  • Outstanding organizational skills

  • Sound judgment and discretion

  • Ability to maintain confidentiality

  • Excellent problem-solving and analytic abilities

  • Independence, creativity, and a pro-active approach

  • Excellent written and oral communication skills

  • Candidates must be willing and able to support and advance the University mission.

  • Ability to work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion, ability, socio-economic background, or job type.



    To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?showjob=587504790




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