Administrative Assistant III

Posting Information

Posting Information

Posting Number

2023584

Posting/Functional Title

Administrative Assistant III

University Pay Plan Title

Administrative Asst III

Location

San Marcos

Department

VP for Student Affairs

Recruitment Type

Open to All

Job Type

Full-Time

Monthly Salary

$3,700.00 - $4,000.00

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience in a professional office setting.
• Basic math, editing, and time management skills.
• Knowledge of basic accounting, budgeting, hiring, and purchasing practices.
• Proficient in Microsoft Office software, including Teams, Excel, Word, Outlook, and PowerPoint.

Preferred Qualifications

• Familiarity with Texas State policies and procedures.
• Knowledge of budgetary functions in SAP or other enterprise level software.
• Knowledge of general human resources principles and practices.
• Ability to manage workload effectively with competing deadlines and priorities.
• Bachelor’s Degree.

Job Description

The Administrative Assistant III will be responsible for providing direct administrative support to the Director, Division of Student Success Business Operations and the Student Success Technology Services department. This position will work collaboratively with colleagues to provide additional support to the Office of the Vice President for Student Success.

Job Duties

Duties for this role will require organizational skills and using multiple software applications including Microsoft Office, SAP, Qualtrics, Concur, Adobe, Zoom, and Teams. This position will also require discretion with sensitive information and strong problem-solving and interpersonal, oral, and written communication skills.

Specific responsibilities include:

• Provide high-level administrative support to the Director, Division of Student Success Business Operations and Director, Student Success Technology Services.
• Serve as general hiring manager for Operations and SSTech areas.
• Assist with human resource functions, and ensure compliance and onboarding occurs correctly.
• Monitor the Student Success Technology Services work ticket system.
• Provide general office support such as answering phone calls and general questions, time administration, arranging travel, and greeting visitors.
• Perform budget transfers.
• Track initiatives such as scholarship awards in the division.
• Perform other duties as assigned.

Additional Information to Applicants

Job Open Date

05/23/2023

Job Close Date (posting closes at midnight)

Open Until Filled

Yes

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/42722
Applicant Document
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. DD 214/DD1300

Supplemental Questions

Required fields are indicated with an asterisk (*).