Project Manager, Facilities Management Department

Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2021-22, there were over 11,100 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 20,195 students in total enrolled with the University around the world.

The Opportunity:

Embry-Riddle Aeronautical University is now hiring a Project Manager in the Facilities Management Department. This position is responsible for the planning and management of the Facilities Management Capital Construction program on the Daytona Beach Campus. Projects include road construction, remodels, renovations, additions, equipment alterations and/or replacements.

Essential Job Functions, Duties, or Accountabilities:

• Pre-Award Project Management (Prepare Construction Documents and bid projects)
  
  • Review, evaluate and plan proposed new University projects as instructed by campus leadership through the Vice President of Facilities.
    
    
  • Prepare construction documents in conjunction with the ERAU Manager of Interior Design, Director of Facilities, and Shop Foremen.
    
    
  • Obtain input from directly involved ERAU Departments in planning projects.
    
    
  • Oversee and assist in preparation of construction documents for new projects prepared by outside architectural and engineering firms.
    
    
  • Develop and write scopes of work for new projects.
    
    
  • Work with other ERAU IT and A/V Departments to obtain scopes of work on new projects.
    
    
  • Prepare bid documents including written RFP proposals.
    
    
  • Coordinate with ERAU’s Purchasing Department on bidding process to obtain bids from contractors, vendors and material suppliers for projects. This includes issuing RFPs to contractors, conducting pre-bid meetings, reviewing submitted bids and selecting lowest qualified bidder.
    
    
  • When necessity dictates locate and find contractors to perform work on campus projects.
    
    
• Post Award Project Management
  
  • Act as the Singular Point of Contact for all Facilities Capital Projects on the Daytona Beach Campus.
    
    
  • Responsible for organizing and maintaining project documentation in electronic folders.
    
    
  • Responsible for maintaining communication between all parties involved with the projects throughout the period of construction.
    
    
  • Work with contractors on developing and generating construction project schedules to comply with University needs.
    
    
  • Supervise and manage outside contractors and vendors performing work on campus projects. This includes but is not limited to daily onsite visits, weekly onsite construction progress meetings, onsite meetings for unexpected issues, etc.
    
    
  • Identify any conditions that would cause scheduling delays and make corrections to ensure projects are on time and on schedule.
    
    
  • Produce weekly Update progress reports on all ongoing projects for campus leadership and all staff directly affected by given project.
    
    
  • Prepare and maintain on a weekly basis using Microsoft Projects a Master Project Schedule and a Master Construction Schedule and file in Microsoft SharePoint.
    
    
  • Oversee, approve and execute any project change orders insuring these are changes above beyond what is called for in the contract documents.
    
    
  • Review for accuracy and approve payment on all submitted project invoices.
    
    
  • Act as purchasing agent to obtain direct buy project materials from vendors.
    
    
  • When required coordinate and work with public utility companies for infrastructure on new projects.
    
    
  • Deal with government officials when required to comply with local construction laws and project permitting.
    
    
  • Maintain and follow through on Blue Stake procedures for construction projects.
    
    
  • Safety officer enforcing OSHA and University safety requirements on construction projects.
    
    
  • Act as a liaison between University staff/employees and contractors performing work on campus.
    
    
  • Coordinate with Materials Management the receiving of materials for projects
    
    
  • Ensure completion of project meets or exceeds University requirements and expectations.
    
    
  • Work with University staff and ERAU Facilities to provide smooth interface transition from final project completion to operational status.
    
    

Qualifications

Required Education:

• Bachelor’s degree in Construction Management or related field*
  
  * Experience may be substituted for Bachelor’s Degree
  
  

Required Qualifications:

• 5-10 years of experience in construction project management.
  
  
• Proficiency in Microsoft Word and Excel.
  
  

Preferred Qualifications:

• Project Management Certification.
  
  
• Certified Educational Facilities Professional.