Program Administrative Coordinator/EOC

Program Administrative Coordinator/EOC & CAMP (UEC)
California State University, San Bernardino


Job No: 518779
Work type: Auxiliary
Categories: Excluded, Administrative, At-Will, Full Time

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, “non-exempt”, benefited position through 6/30/2023 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $3,200.00 per month

Location: Palm Desert, CA

Program Summary:

EOC is one of the Federal TRIO programs funded through the U.S. Department of Education. CSUSB's EOC program is designed to identify, select, enroll, retain, serve, and assist 850 low-income, first-generation adults throughout the Coachella Valley. This program provides support to individuals who wish to complete their General Education Diploma (GED) and enroll in a program of post-secondary study, or are college-eligible individuals who wish to enter a program of post-secondary study, or individuals who previously stopped-out of a collegiate program who wish to re-enter a post-secondary program of study.

Work Schedule

40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required.

First Review Deadline

This position will remain open until filled. Applications will be reviewed beginning 9/23/2022.

Typical Activities

Under minimal supervision of the Program Directors -College Assistant Migrant Program and Educational Opportunity Center , the Program Administrative Coordinator will work independently to:

• Under the general supervision of the Project Directors, the Program Administrative Coordinator will coordinate all day-to-day administrative, fiscal and office support functions;
• Answer phones, route calls, and take messages;
• Set appointments, coordinate meetings, prepare agendas, take and distribute meeting minutes and provide meeting support;
• Coordinates the collection and submission of all time sheets, time and efforts;
• Prepares all requests for disbursements including bank card authorizations, petty-cash, stipends, check requests, etc.
• Submits, coordinates and tracks requests for space, parking, food-services, duplicating, mail services
• Places, tracks, inventories and distributes supply orders;
• Maintenance of the program database and program folders required for documentation,
• Participates in planning, coordination, and execution of all grant activities
• Prepares travel arrangements, travel advances and travel expense reports;
• Some travel to schools and/or community sites required;
• Screen, sort, and process external and internal correspondence;
• Adheres to all federal, state and institutional policies;
• Assists with the preparation of required reports;
• Mails and distributes program flyers, applications, and notices for informational meetings
• Assists with the recruitment and enrollment of prospective students into the program
• Collects applications, eligibility documentation, and academic records of prospective students
• Develops familiarity with federal legislation and regulations relevant to projects
• Perform all other duties as assigned.

Minimum Qualifications

Education: Applicants must possess a high school diploma or equivalent; some college­ desirable

Experience: The equivalent of two years of experience in general office clerical work, preferably in a student services setting involving direct contact with diverse students and staff, is required.

Other: Applicants must possess highly effective oral and written communication skills; demonstrate proficiency in Microsoft Office applications (Word, Power Point, Excel, and Outlook); ability to handle confidential and sensitive information, along with the ability to work cooperatively with a diverse group of people, exercise sound judgment, determine priorities, complete assigned projects in a timely manner and work well under tight deadlines.

Preferred Qualifications:

• Bilingual (Spanish).
• A working knowledge of PeopleSoft applications is preferred.

Benefits Include:

Medical, Dental, Vision, Flex Cash option

CalPERS Retirement and CalPers 457

Group Term Life/ Accidental Death & Dismemberment (AD&D)

Holidays & Personal Holiday

Vacation and Sick pay accruals

Educational Assistance Benefit is based on availability of funding.

Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.



To view full description and to apply, visit: https://www.csusb.edu


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