Financial Analyst

Johns Hopkins Biomedical Engineering (BME) is an interdisciplinary department, part of a cross collaboration effort between the Whiting School of Engineering (WSE) and the School of Medicine (SOM). The Department’s mission is to improve health through excellence in research and education at the interface of engineering, biology, and medicine. We are seeking a Financial Analyst (FA) who will report to the Financial Project Manager, leads the budgeting and finance activities for an assigned grant portfolio for the Department of Biomedical Engineering.

The FA will perform analysis and projections relating to business or research trends, oversee the development and monitoring of departmental non-sponsored, discretionary and sponsored budgets, plan and determine costs of business activities; recommend budget adjustments and other cost improvement measures and close out terminated grants and contracts, transfer funding and produce summary documents.

This position will also ensure that all funding is received and that expenditures do not exceed revenue, develop financial planning and cost analysis reports, meet with faculty to review and ensure compliance with university and/or agency regulations and restrictions, and perform comprehensive financial analysis to improve departmental financial effectiveness and compliance with JHU and/or agency regulations and restrictions. The FA will act as mentor to Budget Analysts, and will provide training to new Budget Analysts. When needed, the FA will provide support to faculty, staff, and students with travel and expense reimbursements, procurement, billing, policy interpretation, and other financial transactions.

Specific Duties & Responsibilities

Grant Management

• Manage post-award process including but not limited to allocation of budgets, coordinating the timely and accurate set up of payroll per grant guidelines, processing journal entries and cost transfers as needed, reconciling reports, research related payroll and financial data.
• Facilitate and/or produce specialized sponsored research/project reports utilizing institutional and/or departmental systems).
• Provide guidance and oversight that grant/contract funds remain in compliance with university and award/contractual guidelines, including recommendations to ensure all sponsored awards are reconciled and balanced without a surplus or deficient balance.
• Function as key contact for Shared Services Sponsored Projects as part of the grant/contract fiscal reporting processes including the grant/contract closeout and Financial Status Reporting process.
• Function as key contributor in the annual budgeting process by providing research salary and support information. Ensure that salaries are not on control salary and that all research salary support for faculty and staff is cleared from the departmental default account monthly.
• Provide monthly, periodic and/or ad-hoc financial reporting as requested by Faculty.
• Ensure proper management of all sponsored awards, by ensuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University.
• Conduct timely review of effort reports and payroll prior to release to the PIs for signoff.

Financial Analysis

• Interpret data to determine past financial performance and/or to project a financial probability.
• Ensure that expenditures for budgeted grants and contracts are monitored and that reports are prepared to maintain balanced accounts.
• Oversee the procurement process for assigned sponsored and non-sponsored accounts. Develop and oversee the maintenance of sponsored account budget monitoring systems.
• Develop complex financial reports for forecasting, trending and results analysis.
• Monitor, identify and communicate over expenditures to faculty and administrative staff. Resolve funding shortfalls.
• Keep abreast of laws and regulations that apply in order to maintain up-to-date compliance with all sponsored accounts.
• Identify high-risk subrecipient and maintain compliance with the subrecipient monitoring policies and procedures.
• Review and approve procurement cards by the monthly deadline.
• Perform analysis on budget performance, investigate variances, provide justification, and communicates to leadership as requested.
• Assist in researching expense and volume variances. Seek to resolve any expense posting errors and communicate proper expense allocation as needed.
• Complete monthly reconciliation for assigned sponsored and non-sponsored accounts and analyze budget patterns and project expenditures.

Financial Services

• Process travel reimbursements for non-employees, faculty, and guests of the department and serve as point of contact for student and staff needing assistance with employee travel reimbursements.
• Process shopping carts, purchase orders, goods receipts, invoice payments, and service center billing
• Complete adjustments as needed for non-payroll cost transfers to reallocate funds and to correct errors.
• Administer procurement card and central bill travel card processes to include application requests, the review of monthly logs and receipts ensuring timely approval by established deadlines.
• Ensures compliance with all relevant University and/or agency regulations and restrictions.
• This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Minimum Qualifications

• Bachelor’s Degree in finance, accounting, or other related field.
• Three years progressively responsible related financial/accounting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Analytical competency and proficiency with financial reporting systems.

Classified Title: Financial Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $52,230-$71,890-$91,550 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday
Exempt Status: Exempt
Location: Remote
Department name: ​​​​​​​Department of Biomedical Engineering
Personnel area: Whiting School of Engineering

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm