Administrative Spec I-CECEG

Please note that this position is part-time and grant funded.

Position Summary:

The primary function of this position is to perform specialized, high-level, and/or complex administrative support duties. This position supports specialized programs of the Oklahoma Council on Economic Education. Uses discretion to make judgments based on specific operating guidelines and policies and with respect to communications and confidentiality. Ensures operations comply with organizational policies and procedures as well as applicable laws and regulations. This position participates in and contributes to special projects and programs as directed by the Executive Director. Tracks and prepares budget reports and maintains records and databases. Composes and prepares correspondence, program materials, and event communications. Conducts specialized research, pulls data from appropriate relational databases, create reports and spreadsheets, create presentations, and plan conferences or events. May respond to and initiates inquiries, explain policies, and answer questions to teachers, board members, and other stakeholders.

Department Specific Essential Job Functions.

• Perform bookkeeping tasks under the Executive Director and Accountant's direction, including managing and tracking receipts, preparing and requesting financial reports, assisting with annual audits, making deposits, etc.
• Purchasing office and program supplies
• Prepare for board meetings by drafting agendas, recording minutes, and other documents
• Support Executive Director and Development Manager
• Assist with information updates on the website
• Assists with correspondence and communication with teachers, board members, and other stakeholders of OCEE.
• Coordinate mailings
• Maintain organizational files and archives on the organization's CRM platform
• Assist with donor communications, including donor records
• Assist with coordination of event logistics such as venue reservations and set up, etc.
• Assist with event and program registration
• Print and prepare name tags

Qualifications/Experience Required:

• General education or vocational training or equivalent combination of education and experience. General understanding and use of office equipment.
• Experience with bookkeeping and preparing financial reports

Qualifications/Experience Preferred :

• Two years of college or a secretarial certificate. Experience in education or nonprofit environment.

Knowledge/Skills/Abilities:

• Ability to listen and follow instructions; work with others in a team environment; read and comprehend instructions; demonstrate respect in interactions; honesty and integrity.
• Knowledge of basic office procedures and practices. Must be computer literate in using word processing software, preferably Microsoft Office.
• Excellent communication, organizational, and public relations skills. Ability to work well with others. Ability to operate office equipment. Ability to multi-task. Demonstrate and warm and caring professional service-oriented attitude. Ability to work well in a busy environment with multiple projects running.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.