Position Details

Position Information

Posting date

05/19/2023

Closing date

Open Until Filled

Yes

Position Number

1125815

Position Title

Director of Finance and Administrative Operations

Department this Position Reports to

Arthur L. Irving Institute for Energy and Society

Hiring Range Minimum

$75,100

Hiring Range Maximum

$100,000

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

n/a

Is this a grant funded position?

No

Position Purpose

The Director of Finance and Administrative Operations provides management and oversight of the financial and administrative operations of the Arthur L. Irving Institute for Energy and Society ( IIES ). As a member of the leadership team, the director provides long-term leadership, vision and strategy, as well as, day-to-day oversight and management of the financial, human resources, and business activity of the Institute, including day-to-day chief of staff coordination and oversight.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 6 or more years' experience or combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Bachelor’s degree or the equivalent in education and experience.
• Six years of financial/business planning and human resources management in complex organization; office management or program management experience.
• Strong planning, administrative and organizational skills.
• Ability to interpret College policies and to develop and implement local procedures and practices.
• Super problem-solver who loves to figure out new systems and make them work better.
• Initiative and ability to work and be effective independently while balancing a multitude of tasks.
• Ability to work autonomously and to exercise considerable judgment and discretion in handling sensitive information.
• Demonstrated strategic, analytical and innovative thinking skills.
• Skill in statistical techniques for data collection and analysis and the preparation and presentation of written reports and analysis.
• High level of technical competency in accounting and related financial accounting systems proficiencies.
• Demonstrated commitment to personal and departmental integrity, creativity, collaboration, professionalism, and an overall growth mindset.
• Excellent interpersonal and verbal communication skills.
• Proven ability to respond with tact, diplomacy, and sensitivity to a diverse group of individuals external to and at all levels of the institution.
• Proven advanced knowledge of Microsoft Suite, Adobe Acrobat, including preparation of presentations.
• Demonstrated skill managing complex calendaring with Outlook Calendar, with skill and finesse keeping colleagues updated and well informed.
• Ability to develop and manage web content and update web pages. Requires knowledge of or ability to become proficient in Omni Update and Drupal.
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Extensive experience in collaborating on complex projects.
• Previous experience with revenue generating and/or fund raising functions preferred
• Supervisory skills highly desired.
• Knowledge of Dartmouth student community and programs strongly encouraged.
• Bachelors Degree in Accounting or Business Management or the equivalent in relevant experience and education; MBA preferred.

Department Contact for Recruitment Inquiries

April Salas

Department Contact Phone Number

Department Contact for Cover Letter and Title

April Salas, Executive Director, Arthur L. Irving Institute for Energy and Society

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/68751

Key Accountabilities

Description

Fiscal Operations Management – Is responsible for establishing and implementing sound fiscal policies and procedures, managing Institute budget and financial transactions including purchasing, reimbursements, and all documentation; monthly, quarterly and annual reporting; working with Institute leadership team to develop the Institute’s budget, collaborates with the Provost’s office on reporting; with Advancement regarding stewardship and gift recording; with procurement and general counsel for contracts; coordinating of fiscal reporting for the Institute’s research portfolio; with the finance center for transactional reporting; and managing semi-annual and year-end reporting.

Percentage Of Time

50%

Description

Staff Development – Manages all aspects of Institute office and administrative operations, including acting as principal liaison with the Human Resources Office for recruiting activities, hiring salaries, definition of duties, performance evaluations, and salary adjustments. Reviews and approves all administrative and staff appointments, contracts for non-staff positions, and payroll transactions. Advises on the impact of distribution of increases to the salary structure, merit increases, benefit increases etc., and developing and instituting policies and procedures related Institute hiring practices and performance evaluations.

Percentage Of Time

40%

Description

Institute Operations – Develops and implements office procedures and systems to improve efficiency of office operations, records retention, and document controls. Develops data and reporting systems to improve tracking, reporting, and insights into the overall health and impact of the Institute’s mission.

Percentage Of Time

10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Additional Document #1