Grants Analyst, College of Engineering

University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html


Job No: 499704
Work Type: Staff
Location: Delaware/Hybrid
Categories: Grants & Contracts, Full Time

PAY GRADE: 29E - 30E

The College of Engineering is recruiting to fill an open position in the Grants Administration Group. This advertisement lists the specific tasks/responsibilities for the senior-level position; however, the College will consider hiring candidates at either the Grants Analyst II (30E) or the Grants Analyst I (29E) - commensurate with the candidate’s education and experience.

CONTEXT OF THE JOB:

Under the limited direction of the Manager, the Grants Analyst II supports faculty in complex proposal submissions to various sponsors to include but not limited to Federal, State, Industry and Foundation sponsors. In FY 2021 the College of Engineering research expenditures totaled approximately $60M, with over 600 proposals submitted. Faculty support of proposal submission includes ensuring compliance with federal, state and university policies and procedures with regards to research administration. The Grants Analyst II actively participates in strategic planning and decision making as part of the College business administrative team. The Grants Analyst II also maintains productive relationships with constituencies related to the contracts and grants operation in the College. The College will consider hiring candidates at either the Grants Analyst II (30E) or the Grants Analyst I (29E) - commensurate with the candidate’s education and experience.

MAJOR RESPONSIBILITIES:

• In collaboration with the PI, develop competitive proposals in support of securing independent funding for projects; ensure accurate completion and approval of proposal package to the sponsor.
• Provide in-depth support of proposal processing including:
  • close communication with the PI and Co-PIs
  • review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses, match requirements, etc.
  • recommend budget, certifications, effort committed and matching fund requests
  • interface with subcontract participants, where applicable, to ensure subcontract proposal inputs are completed
  • verify accuracy prior to submission to the University Research Office
• Create, collect and review complex proposal information including budget, budget justification, and proposal documents.
• Recommend matching fund sources and advise PI on optimal use of resources.
• Work with subcontractors to gather all required subcontract paperwork ensuring to follow both sponsor and UD policies.
• Enter relevant proposal information in UD’s internal system, Peoplesoft.
• Route proposal approval webform to obtain appropriate University approvals prior to proposal submission to sponsors.
• Assist faculty in creation of all sponsor required administrative documents.
• Enter proposal and all proposal documents in sponsor required submission system, ensuring all sponsor requirements are met.
• Assist faculty with any pre-award requests from the sponsor when proposal is selected for award.
• In collaboration with the Research Office, prepare subcontracting plans as required per sponsor.
• Assist faculty in creation and finalization of service agreements with industry partners.
• Act as liaison between faculty member and Research Office on all proposal and contract matters.
• Present sponsored program training to diverse audiences including peers, colleagues and technical personnel both within and outside the college.
• Serve as a mentor to newly hired Grants Analysts; contribute to continued modification, development and improvement of ORA Grants Analyst Training Plan.
• Perform other job-related duties as assigned.

QUALIFICATIONS:

Education

29E

• Bachelor's degree in Business Administration, Accounting, Finance or a related field with two years job-related experience or equivalent combination of education and experience.

30E

• Bachelor's degree in Business Administration, Accounting, Finance or other related field with three years related experience, or equivalent combination of education and/or experience.

Experience

• Skill in budget preparation and management of contracts and grants – pre and post award administration.
• Demonstrated ability to use advanced techniques in spreadsheet and database management or actively working towards certifications.
• Experience with PeopleSoft and various sponsor databases, Query writing and report generations using a variety of data sources preferred.
• Experience with federal, state and foundation sponsor submission systems to include but not limited to: Research.gov, Cayuse, Nspires, etc.
• Demonstrated knowledge of 2 CFR 200 Uniform Guidance and OMB Circulars A-21, A-110, A-133 and other pertinent external regulations required with ability to interpret, adapt and apply guidelines and procedures.
• Ability to analyze budgetary requests for compliance with approved policies and procedures.
• Ability to work independently, strong organizational skills and attention to detail.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to communicate effectively with a wide range of constituents on a variety of research management and financial topics.
• Ability to interact well with people of all ages and diverse backgrounds.
• Experience or demonstrated ability to provide training and mentoring to less experienced personnel.

SPECIAL REQUIREMENTS:

• Must complete required training sponsored by the University Research Office within one year of assignment in a contract and grants administration position.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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