The School of Public and Community Health Sciences
applications for an Administrative Associate IV .
position is part of the Montana Public Health Training Center
, and provides high-level administrative support to a
diversity of internal and external public health staff and
professionals across Montana. This position will have moderate
autonomy and decision-making authority and will report directly to
the MPHTC director.
Key administrative support duties include, but are not limited
- Facilitating public health training events through the MPHTC
(online and in-person)
- Managing MPHTC outreach, including the MPHTC email account
- Overseeing a diversity of budgets that are reconciled or
managed on a day-to day basis by others
- Preparing and analyzing complex reports
- Conduct all evaluation activities for trainings
- Maintain responsibility for all record-keeping activities
- Maintain responsibility for progress reports to funding
- Arranging functions with complex or unusual details
- Conducting research
- Making complex departmental decisions for the MPHTC
Upon completion of training, this position requires incumbent to
develop a working knowledge of:
- Public Health practices and history in Montana.
- Public Health and Healthcare organizations in the state and
- Current workforce status and future plans.
- Best-practices related to delivery of public health
Minimum Required Experience
- High capacity to multitask, organize, prioritize, and attention
- Effective at maintaining public relations
- Interpersonal and communication skills, including the ability
to work with diverse groups of individuals including: other
administrators, faculty, staff, students, other organizations, and
public health/healthcare professionals
- Provide positive professional customer service through
face-to-face, phone, and email interactions.
- Experience and knowledge of Microsoft Office applications
including Microsoft Outlook, and the ability to learn and work in
multiple computer systems simultaneously.
- Ability to work independently or within a team
- Ability to collaborate across the college and university
- Working knowledge and ability to use office equipment,
including fax machines and printers
- Excellent decision making and problem-solving abilities
- Ability to develop business processes, such as to simplify and
streamline processes in an effort to maximize efficiencies
- Bachelor’s degree and at least two (2) years of professional
experience working in an office environment; or any combination of
experience and education that would provide the competencies
required to successfully discharge the essential duties assigned to
About the Montana Public Health Training Center and UM , and
- Experience working in public health (health departments,
healthcare, academics, and/or nonprofits).
- Experience with adult learning and curriculum creation.
- Experience with online learning platforms.
- Experience with event planning.
The Montana Public Health Training Center is part of the School of
Public and Community Health Sciences within the College of Health
at the University of Montana. The Training Center provides
high-quality training and professional development opportunities to
public health professionals and healthcare providers throughout
The University of Montana is a flagship, research institution with
over 9,000 students. It is located in Missoula, a culturally
vibrant community of about 72,000, surrounded by mountain grandeur
which was recently ranked in the “ top 20 best college towns with a population of less
” by the American Institute for Economic Research
and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in
. Many national publications recognize Missoula for its
high quality of life
. Abundant recreational
opportunities in surrounding state and national forests and nearby
Glacier National Park and Yellowstone National Park complement a
thriving intellectual atmosphere. The University of Montana offers
eligible employees a generous benefits package that positively
separates UM from other local employers and offers many programs
and policies to support work-life balance for its employees.
The University of Montana is an Affirmative Action/Equal
Opportunity employer and has a strong institutional commitment to
the principle of diversity in all areas. In that spirit, we are
particularly interested in receiving applications from a broad
spectrum of qualified people who would assist the University in
demonstrating its five priorities for action
: Place student
success at the center of all we do; drive excellence and innovation
in teaching, learning, and research; embody the principle of
“mission first, people always"; partner with place; and proudly
tell the UM story.
To learn more about the University of Montana, Missoula, and the
State of Montana, please visit the links below.
Position Title: Administrative Associate IV
Position Number: NEW
Public Health Training Center
Full-time, 1.0 FTE (40 Hours a week), Monday
through Friday 8:00 am to 5:00 pm, 12 months/year.
Six months minimum
Benefits Include :
mandatory retirement plan, partial tuition waiver, and wellness
Criminal Background Investigation is required prior to the Offer of
Employment In accordance with University regulations, finalists for
this position will be subject to criminal background
investigations. ADA/EOE/AA/Veteran's Preference
accommodations are provided in the hiring process for persons with
disabilities. For example, this material is available in
alternative format upon request. As an Equal
Opportunity/Affirmative Action employer, we encourage applications
from minorities, veterans, and women. Qualified candidates may
request veterans’ or disabilities preference in accordance with
state law. References:
References not listed on the
application materials may be contacted; notice may be provided to
the applicant. Testing:
Individual hiring departments at UM
may elect to administer pre-employment tests, which are relevant to
essential job functions. Employment Eligibility:
Employees must be eligible and show employment eligibility
verification by the first date of employment at UM, as legally
required (e.g., Form I-9).
How to Apply
Priority Application Date: Thursday , September 23,
2021 by 11:59 PM (Mountain Time)
Complete applications received by the ‘Priority Application Date’
will be guaranteed consideration. The position will remain open
until filled. Candidates are required to submit the following
materials online via "New Resume/CV" button below
*Please note, only five (5) attachments allowed per application.
Please combine documents accordingly.
A complete application Includes:
- Letter of Interest – addressing your qualifications and
experience related to the stated required skills for the position.
A general letter salutation such as “Dear Search Committee” or
“Dear Hiring Manager” is acceptable.
- Detailed Resume – listing education and describing work
- Professional References – names and contact information
for three (3) professional references.
Montana, United States