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Admin Assoc IV - School of Public and Community Health Sciences, MPHTC

University of Montana
Montana, United States
Salary Not Specified
Posted Date
Aug 27, 2021

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Position Type
Faculty Positions, Health & Medicine, Other Health & Medicine, Professional Fields, Public Administration & Policy, Administrative, Business & Administrative Affairs, Business & Administrative Support, Community Relations & Institutional Outreach, Student Affairs, Health Services
Employment Type
Full Time
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The School of Public and Community Health Sciences invites applications for an Administrative Associate IV . This position is part of the Montana Public Health Training Center (MPHTC) , and provides high-level administrative support to a diversity of internal and external public health staff and professionals across Montana. This position will have moderate autonomy and decision-making authority and will report directly to the MPHTC director.

Key administrative support duties include, but are not limited to:
  • Facilitating public health training events through the MPHTC (online and in-person)
  • Managing MPHTC outreach, including the MPHTC email account
  • Overseeing a diversity of budgets that are reconciled or managed on a day-to day basis by others
  • Preparing and analyzing complex reports
  • Conduct all evaluation activities for trainings
  • Maintain responsibility for all record-keeping activities
  • Maintain responsibility for progress reports to funding agencies
  • Arranging functions with complex or unusual details
  • Conducting research
  • Making complex departmental decisions for the MPHTC
Upon completion of training, this position requires incumbent to develop a working knowledge of:
  • Public Health practices and history in Montana.
  • Public Health and Healthcare organizations in the state and region.
  • Current workforce status and future plans.
  • Best-practices related to delivery of public health trainings.
Required Skills
  • High capacity to multitask, organize, prioritize, and attention to detail.
  • Effective at maintaining public relations
  • Interpersonal and communication skills, including the ability to work with diverse groups of individuals including: other administrators, faculty, staff, students, other organizations, and public health/healthcare professionals
  • Provide positive professional customer service through face-to-face, phone, and email interactions.
  • Experience and knowledge of Microsoft Office applications including Microsoft Outlook, and the ability to learn and work in multiple computer systems simultaneously.
  • Ability to work independently or within a team environment.
  • Ability to collaborate across the college and university
  • Working knowledge and ability to use office equipment, including fax machines and printers
  • Excellent decision making and problem-solving abilities
  • Ability to develop business processes, such as to simplify and streamline processes in an effort to maximize efficiencies
Minimum Required Experience
  • Bachelor’s degree and at least two (2) years of professional experience working in an office environment; or any combination of experience and education that would provide the competencies required to successfully discharge the essential duties assigned to this position.
Preferred Qualifications
  • Experience working in public health (health departments, healthcare, academics, and/or nonprofits).
  • Experience with adult learning and curriculum creation.
  • Experience with online learning platforms.
  • Experience with event planning.
About the Montana Public Health Training Center and UM , and Missoula

The Montana Public Health Training Center is part of the School of Public and Community Health Sciences within the College of Health at the University of Montana. The Training Center provides high-quality training and professional development opportunities to public health professionals and healthcare providers throughout Montana.

The University of Montana is a flagship, research institution with over 9,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

Position Details

Position Title: Administrative Associate IV

Position Number: NEW

Department: Montana Public Health Training Center

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $16.946/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Thursday , September 23, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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