Position Details

Position Information

Posting date

05/19/2023

Closing date

Open Until Filled

Yes

Position Number

1128474

Position Title

Executive Assistant - President's Office

Department this Position Reports to

Executive Vice President for Strategy, Chief of Staff & Special Counsel to the President

Hiring Range Minimum

$73,300

Hiring Range Maximum

$91,600

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

N/A

Is this a grant funded position?

No

Position Purpose

The Executive Assistant (“EA”) serves a key role in the Office of the President. The EA is responsible for managing the day-to-day operations of the Office, engaging with key stakeholders and maintaining a professional and welcoming office presence. Together with the Senior Executive Assistant to the President ( SEA ), the EA manages the highly complex schedule of the President, prepares meeting materials and correspondence. The EA staffs the President at meetings and events and provides secondary support to the Executive Vice President for Strategy, Chief of Staff and Special Counsel to the President ( EVP ).

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 6 or more years' experience or combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

● Bachelor’s degree.
● At least 6 years of relevant office experience.
● Excellent organizational and time management skills.
● Exceptional written and oral communication skills.
● Attention to detail and accuracy in all matters.
● Ability to take initiative, adapt and prioritize tasks, and anticipate the President’s needs.
● Ability to maintain strict confidentiality.
● Ability to work comfortably in a fast-paced and occasionally high-pressure environment.
● Ability to work comfortably independently and collaboratively as part of a team, both with minimal supervision.
● Ability to work on occasional nights/weekends.

Preferred Qualifications

● Experience supporting executives.
● Experience in higher education.
● Experience planning events.

Department Contact for Recruitment Inquiries

Jomysha Stephen

Department Contact Phone Number

Department Contact for Cover Letter and Title

Jomysha Stephen

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Yes

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/68732

Key Accountabilities

Description

Administrative Support the President (55%)
● Partner with the President’s Office team to coordinate the efficient and smooth operation of the office; prioritize workflow and efficiency to maximize use of the President’s time.
● Provide excellent and discreet administrative support to the President, by demonstrating initiative and a commitment to excellence.
● In collaboration with the SEA to the President, create the President’s daily calendar and manage necessary changes.
● In collaboration with the SEA to the President and other offices, prepare an annual calendar for the President, including meetings, events, and receptions hosted by the President on campus and at the President’s residence, as well as meetings, events, and receptions hosted by other administrative and faculty offices.
● Schedule meetings and events, set up conference calls, and book space as needed.
● Acquire and organize information and materials for the President’s meetings, events, reports, travel, and special projects.
● Compile, screen, and prioritize the President’s mail for daily review; manage follow-up.
● Manage car service and other transportation reservations for the President and assist the SEA to the President with other travel arrangements and accommodations as necessary.
● Staff the President at events both on and off campus as requested.
● Arrange catering and meals for the President as necessary.
● Provide personal assistance to the President and her family as needed.

Percentage Of Time

55%

Description

Day to Day Office Management (25%)
● Greet visitors to the office and serve as the “face” of the President’s Office.
● Answer and redirect calls, take messages, and respond to electronic and in-person inquiries and requests for information as appropriate, providing high-quality customer service in all interactions.
● Respond to email and other correspondence on behalf of the President’s Office and draft responses on complex matters as appropriate.
● Initiate notes, greeting cards, etc. as appropriate.
● Maintain all hard copy and electronic office files.
● Order office supplies and oversee supply inventory.
● Maintain correspondence files.
● Manage and oversee booking of President’s meeting spaces on campus and beyond.
● Organize the President’s annual holiday mailing.
● Provide research for presidential initiatives as requested.

Percentage Of Time

25%

Description

Secondary Administrative Support to the EVP (20%)


● Provide administrative support to the EVP in the absence of or in addition to the primary assistant to the EVP . This includes, but is not limited to, scheduling meetings, arranging meeting materials, conducting research and preparing correspondence.

Percentage Of Time

20%

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents