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Director of Procurement and Auxiliary Services

Employer
Lake-Sumter State College
Location
Florida, United States
Salary
Salary Not Specified
Date posted
May 18, 2023


About Lake-Sumter State College

This is an exciting time at Lake-Sumter State College!

Under the leadership of President Heather Bigard, we are embarking on a bold journey to transform the ways in which we connect and educate our students while embracing our rich history of high-quality education and personalized student support services. We currently serve over 6,500 students each year and plan to grow to over 10,000 in the next several years.

As a Lakehawk, you’ll have the opportunity to connect and collaborate with incredible faculty and staff who are focused on making a real difference in the lives of students in our community. Together, we will continue to create a significant impact to meet the needs of today’s students and prepare for future generations.

We invite you to join us in our commitment to student success!

We have an immediate opening for a dynamic, forward thinking, experienced Director of Procurement and Auxiliary Services. Reporting to the VP of Finance/CFO, this position is responsible for planning, coordinating and directing the activities and operations of the purchasing unit and auxiliary operations of the College in accordance with the State of Florida guidelines and college policies and procedures. Represents the College in coordinating Request for Proposals (RFP), Request for Qualifications (RFQ), and other formal bids. Directs personnel engaged in buying, selling, and distributing materials, equipment, and supplies. Manages relationships with College departments and vendors that provide auxiliary services to the College, including the College’s contracted bookstore provider and food service providers. Analyzes the effectiveness of and establishes future direction for functional policies and programs related to purchasing and auxiliary services.

Job Summary
  • Responsible for the daily operations of the purchasing unit and auxiliary services to include, but not limited to, the coordination and management of formal bids, purchase requisitions, purchase orders, bookstore operations and food services.
  • Monitors vendor and auxiliary services contracts for renewal dates and compliance with contract provisions.
  • Recommends changes to purchasing and auxiliary-related policies and procedures as deemed necessary.
  • Prepares, issues, and manages all bids for commodities and services in compliance with the State of Florida rules and regulations, and College policies; recommends vendor selection in coordination with the Vice President of Finance and Chief Financial Officer.
  • Assists departments with purchases to ensure the College receives the best value for the funds invested.
  • Conducts periodic training workshops to promote awareness of departmental services related to procurement and auxiliary services.
  • Manages College contracts for such activities as, but not limited to, store accounts, copiers, bookstore, food services, etc.
  • Reviews and maintains all “Statement of Financial Interest” disclosures per the rules and regulations of the State of Florida and College policies related to procurement and auxiliary services.
  • Assists with the daily monitoring and contract management of the College’s bookstore and food service operations, which includes, but not limited to, catering, food trucks, vending, and course material and College merchandise.
  • Evaluate the financial performance of auxiliary service operations. Make recommendations to ensure strategic initiatives are met within budget constraints.
  • Assists with the accounts payable process for auxiliary services invoices to minimize interest and late fee charges to the College.
  • Participates in the Counsel of Purchasing Professionals (COPP).
  • Serves on committees on an as needed basis.
  • Perform other duties as assigned.
Essential Duties & Responsibilities
  • Master’s degree in appropriate area of specialization and six years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and eight years of experience.
  • Knowledge of Banner Purchasing Module preferred.
CERTIFICATES, LICENSES, REGISTRATIONS:
  • CPPB, CPPO or CPM certification required.
Minimum Qualifications & Education
  • Knowledge of governmental purchasing procedures and practices.
  • Experience in processing financial data and spreadsheets.
  • Knowledge of mathematics.
  • Ability to analyze Federal and State regulations and Statutes.
  • Supervisory experience.
  • Accuracy and detail oriented.
  • Ability to multi-task.
  • Excellent communication and interpersonal skills.
  • Promote a common purpose consistent with stated College goals and demonstrate a commitment to students and the learning environment.
  • Possess the knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manual related to the job tasks.
  • Demonstrate the ability to respond to supervision, guidance and direction in a positive, receptive manner and in accordance with stated policies.
  • Provide quality customer service by creating a welcoming and supportive environment.
  • Present a professional image in word, action and attire.
  • Demonstrate professionalism in dealing with a diverse population while understanding and respecting each other’s view of the world, personalities and working styles.
  • Conduct oneself in a manner consistent with the College’s standards of ethical conduct.
  • Apply effective techniques to create working relationships with others to achieve common goals; successfully communicates and collaborates with others to achieve goals.
  • Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.
  • Promote a common purpose consistent with stated College goals and demonstrate a commitment to students and the learning environment.
  • Possess the knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manual related to the job tasks
  • Demonstrate the ability to respond to supervision, guidance and direction in a positive, receptive manner and in accordance with stated policies.
  • Provide quality customer service by creating a welcoming and supportive environment.
  • Present a professional image in word, action and attire.
  • Demonstrate professionalism in dealing with a diverse population while understanding and respecting each other’s view of the world, personalities and working styles
  • Conduct oneself in a manner consistent with the College’s standards of ethical conduct.
  • Apply effective techniques to create working relationships with others to achieve common goals; successfully communicates and collaborates with others to achieve goals.
  • Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.
  • Strong service orientation, and ability to effectively work as member, or leader, of a team by cooperating with others, offering to help others when needed and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization.
  • Plan, organize and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes. Proven flexibility to successfully work on diversified projects at a fast and accurate pace.
  • Effectively manage change and adaptability
  • Adheres to all workplace safety rules, safety laws, regulations, standards and practices
  • Ability to work various hours including nights, early morning and weekends
  • Ability to travel amongst various campuses and attend College events, or off campus, as required.

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