Vice President for Fiscal Affairs

Position Details

Position Information

Posting Number
AS310P

Position Title
Vice President for Fiscal Affairs

Contract Length
12 months

Class Summary

The Vice President for Fiscal Affairs is responsible to the President for all college-wide planning, implementation and evaluating the College’s business and financial operations in the areas of budget and accounting, procurement, human resources and facilities. As the Chief Financial Officer of the College, this position develops long term cost-effective business and financial strategies to support college initiatives, analyzes data to make sound decisions, recommends operational efficiencies, forecasts revenue projections, determines the fiscal impact of state budget allocations, and represents the College’s interest in various internal and external constituent groups.

Candidates Eligible to Apply
Internal/External

Position Type
Exempt Staff

Employment Status
Full Time

Position Funding Type
Regular

Posting Detail Information

Minimum Education/Training/Experience

A minimum of a Master’s degree in business administration, accounting or a related area from an accredited institution.

Must have at least five (5) years of experience in finance, business administration or higher education administration with supervisory and budgetary experience.

Preferred Education/Training/Experience

Doctorate preferred

Certificate Public Accountant, Certified Management Accountant or Certified Internal Auditor preferred

Minimum Knowledge & Skills

· Superior communication, problem solving, and team-building skills to establish a climate of trust and collegiality
· Effective decision-making skills to ensure fairness and consistency
· Understanding of the mission and purpose of a comprehensive community college
· Ability to communicate with diverse constituencies
· Understanding of and skills in facilities management, information technology, purchasing, contract management, safety and energy management
· Understanding of the business community and the role of the community college in area economic development
· Ability to manage financial issues and make financial presentations to the college community
· Ability to work with state and local agencies

Preferred Knowledge & Skills

N/A

Licensing/Certification Requirements

N/A

Job Duties

Leadership/Management

• Provides leadership for the departments of human Resources, campus facilities, purchasing, financial services and auxiliary services
• Works with direct reports to develop strategies and action steps for reaching annual objectives
• Ensures regular feedback is given and annual performance reviews are conducted for all employees in the Fiscal Affairs Division
• Conducts division leadership meetings
• Creates, updates, and implements all policies and procedures related to the division
• Assess operational results, including benchmarking operations against peers and industry standards
• Attends scheduled meetings of the President’s Cabinet and other councils and committees as appointed or directed
• Represents the President and the College to individuals, groups and organizations within the region and through professional associations
• Plans and leads improvement initiatives in all assigned areas

Financial/Budget:

• Directs and coordinates the preparation of the annual budgets, audits, financial plans and capital improvement plans
• Serves as financial liaison with outside agencies
• Oversees and prepares deadline sensitive reports and surveys, prepare resolutions and documentation for the Board of Trustees
• Establishes objectives, policies, systems, and practices, which ensures the College of a continuously sound financial and business structure including financial reporting, annual expense and capital budgets planning and management, risk management, investment policy and debt financing, development and maintenance of multi-year financial project model, and oversight of College budgeting and accounting operations
• Conducts research, studies best practices, and collaborates with industry colleagues to establish appropriate business and financial models for the College
• Implements a business and finance infrastructure that is efficient and effective while maintaining compliance with local, state, federal and audit policies, procedures, laws, statutes, and regulations
• Ensures that contracts are managed in an efficient and compliant manner and that procurements follow appropriate rules and regulations
• Oversees design, procurement, construction, and completion of related records management
• Recommends to the President and President’s staff financial and business strategies, cost saving measures, revenue generating ideas, and business processes that support the mission of the College and its long-term health
• Assists the President’s office in preparing reports and policy statements required by the Southern Association of Colleges and Schools Commission on Colleges ( SACSCOC ) and the Texas Association of Community Colleges ( TACC ).
• Maintains up-to-date statewide and agency contracts and price agreements
• Coordinates workers compensation, risk management, liability insurance, and other types of insurance
• Establishes and maintain appropriate accounting systems that provide the desired level of internal control and review financial data and reports for adherence and compliance with generally accepted accounting principles
• Works with the President and other senior administrators to make budget allocations; to monitor and control budgets, expenditures, and receipts in all fund categories; and to make budget revisions as needed or directed
• Prepares monthly financial reports, including departmental and institutional fund reports, and distribute to the President and appropriate others as needed
• Reviews and approves financial reports prepared by other Business Office staff
• Maintains an effective and efficient system for reporting enrollment figures as required by the TACC and Texas Higher Education Coordinating Board ( THECB )
• Attends Board of Trustees meetings and College meetings for presenting budget information and answering specific questions related to funding issues.
• Provides interpretations of the financial regulations in the Statutes and Administrative Codes to members of the College community
• Holds budget workshops for the College community as needed or directed
• Oversees an annual inventory of all College property in accordance with state regulations

Capital Planning:

• Oversees capital planning/development functions and initiatives, including preparing analysis and documentation in support of capital budget requests, selection of consultants, facilitating campus master planning, guiding development of program needs, assuring conformance of contract documents to program, and selective monitoring of bidding, contract award, construction and budget control
• Ensures the maintenance of a system to provide space usage information as a basis for determining relative efficiencies and alternatives in space allocation/addition
• Establishes criteria, procedures, and coordinating preparation of capital budget requirements.
• Oversees campus master planning process, including the evaluation, and prioritization of project requests, as well as keep the College’s Master Plan updated
• Ensures the compliant, efficient and effective review and endorsement of contracts for architectural/engineering services
• Oversees construction contract administration, including closeout audits and related activities.
• Provides strategic leadership, coordination, and administrative oversight to the integrated facilities planning, and physical plant management, of the College and its various ancillary locations
• Plans and evaluates the performance of programs in accordance with institutional policies and procedures
• Guides the facilities director as he/she solve administrative problems and performs program and staff evaluations
• Directs facilities planning functions, including the development of strategic and long-range plans as well as the College’s Master Plan

Contractual Services:

• Provides ongoing management of contractual agreements entered into for legal services, bookstore, vending, copying services, and other services as contracted
• Evaluates contractual, non-instructional services on a regular basis to ensure the service and financial needs of the College are being met
• Plans for additional non-instructional services to be outsourced as appropriate
• Works with the President, other College employees as appropriate, and the College attorney to negotiate new and renewed contracts for non-instructional services
• Maintains real property lease schedules and participate in developing equipment lease agreements and reviews new lease and grant agreements to verify accuracy and entirety

Other Duties:

• Additional duties shall include other appropriate activities as assigned by the President

Physical Requirements

No or very limited exposure to physical risk.

Work is normally performed in a typical interior/office work environment.

Must be willing to travel for college business.

Minimum Salary Range
$140,701

Mid Point Salary Range
.

Maximum Salary Range
$182,910

Posting Open Date
05/19/2023

Posting Close Date

Posting Will Be Open Until Filled
Yes

Special Instructions to Applicant

Please NOTE : All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Quick Link to Share for Direct Access to Posting
https://jobs.com.edu/postings/3215

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a minimum of a Master’s degree in business administration, accounting or a related area from an accredited institution?
   • Yes
   • No
2. * Do you have at least five (5) years of experience in finance, business administration or higher education administration with supervisory and budgetary experience?
   • Yes
   • No

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. Transcripts (1 of 3)

Optional Documents

1. Letter of Recommendation
2. Curriculum Vitae
3. Additional Transcripts (2 of 3)
4. Additional Transcripts (3 of 3)
5. Licensure/Certification