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Program Coordinator II, Health Careers Opportunity Program

University of Montana
Montana, United States
Salary Not Specified
Posted date
Aug 27, 2021

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Position Type
Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Community Relations & Institutional Outreach, Student Affairs, Health Services
Employment Type
Part Time
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The College of Health invites applications for a Program Coordinator II for the Health Careers Opportunity Program (HCOP) . This position is 0.5 FTE (20 hrs/week) 8 am – 12 pm, or 1 pm – 5 pm. The Program Coordinator II will track all students recruited, admitted and graduated from the professional programs, and will help coordinate the evaluation process by gathering information through formal surveys and informal interviews of all program activities to give to the evaluation committee and directors.

The Program Coordinator II will act as the data base manager to track debt load and repayment plans of each student. This position will survey sites and students to ensure program goals are being met. Additionally, they will review and analyze past grant data stored in various formats including paper, Access database, and Excel database to develop recruitment strategies for the department.

Key responsibilities include, but are not limited to:

  • Assist with coordinating the evaluation of students by gathering information through formal surveys and informal interviews of all program activities to give to the evaluation committee and directors
  • Ensure online presence for recruiting and retaining students is up to date with accurate and timely scholarship, financial aid, and application information and materials
  • Track the debt load and repayment plans of each student
  • Survey sites and students to ensure program goals are being met
  • Aid in conducted audits
  • Analyze Pre and Post test scores
  • Monitor academic performance

Required Skills
  • Ability to prioritize, multitask and meet deadlines in a fast paced sometimes stressful environment
  • Precise attention to detail; research and investigative skills
  • Ability to interpret and apply technical policies in a consistent manner
  • Interpersonal, public relations and communication skills
  • Ability to work with diverse populations and maintain effective relationships with students, co-workers, staff, faculty, and the public
  • Ability to work independently and in a team environment
  • Strong verbal and written communication skills, service orientation, ability to resolve conflict/problems
  • Ability to perform mathematical computations
  • Knowledge of professional office practices and procedures; strong computer skills, ability to learn specialized software programs
  • Ability to use standard office equipment
  • Ability to manage and maintain confidentiality

Minimum Required Experience
  • High School diploma and four (4) years of experience or an equivalent combination of education and experience

Preferred Qualifications
  • Closely related work experience in a higher education setting
  • Two (2) years of experience in data collection and analysis
  • Working knowledge of University specific programs (e.g., BANNER, Cyberbear, GrizMart, etc.).
  • Knowledge of University of Montana specific policies and procedures
  • Bachelor’s Degree in a related field of study

About the Health Careers Opportunity Program and UM

The mission of HCOP is to promote University of Montana as a recognized leader in the training and development of a multicultural health care workforce that serves to reduce health disparities in underserved and diverse communities through research, culturally proficient education, community interaction and engagements through Grizzly values.

UM HCOP aspires to be recognized and respected as an innovative program that leads and integrates community, education, research and the development of future healthcare professionals who are culturally aware and work toward the elimination of health disparities.

The University of Montana is a flagship, research institution with over 9,000 students. It is a unit of the MUS system, located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

Position Details

Position Title: Program Coordinator II

Position Number: NEW

Department: Health Careers Opportunity Program

Work Schedule: Part-time 0.5 FTE (20 Hours a week), Monday through Friday 8 am – 12 pm, or 1 pm – 5 pm, 12 months/year.

Salary: $16.25/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Thursday , September 16, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Part-Time

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