Executive Assistant

Job Description:

About Brown:
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world. Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. To learn about Brown University’s benefits, visit the University Human Resources web page here for further information.

About the Opportunity:
The Data Science Initiative (DSI) is a high-visibility, campus-wide initiative overseen by the Provost’s office and partnership with multiple Departments and Centers to develop a campus hub for research and education in the emerging field of Data Science. The Center for Computational Molecular Biology (CCMB) is one of the centers under the DSI umbrella, housing undergraduates (ScB and AB in Computational Biology), Ph.D. students in Computational Biology, and faculty where the fields of Computer Science, Ecology and Evolutionary Biology, Applied Mathematics, Biostatistics, Biomedical Informatics, and Molecular Biology, Cell Biology and Biochemistry intersect.

Responsibilities:
Reporting to the Operations and Finance Manager, the Executive Assistant serves as the primary administrative support for the Director of the Data Science Initiative as well as the Directors of the subsidiary Centers within the DSI. The position requires an in-depth understanding of the Director’s role and responsibilities including institutional engagement, directing the DSI and Centers, and relationships with external communities, and supports the effective and efficient execution of those responsibilities.

The Executive Assistant provides administrative support and contributes to special projects as assigned by the Director(s) or the Operations & Finance Manager. They may also fulfill administrative support needs for the Directors such as preparing presentations, making travel arrangements & itineraries, drafting letters of support and other correspondence, managing the organization and filing of appropriate materials for the Directors high level meetings.

The Executive Assistant performs several key functions including relationship management, project management, scheduling, and other logistics such as expenses and travel. The ideal candidate is customer service-focused, detail-oriented, resourceful, organized, efficient, proactive, self-motivated, and committed to social justice.

The Executive Assistant pro-actively organizes the Director(s)’s schedules & calendars, manages various administrative functions, and monitors critical phases of important projects. This position is relied upon to assist the Director(s) and Leadership team with research, analysis and drafting language for reports to effectively support the work of the Data Science Administrative Core.

Qualifications:
Education and Experience

Associate’s degree plus at least three years of administrative experience, or equivalent combination of skills and experience.

Competencies:

• Supervisory experience preferred. Effective ability to coordinate with Management directing the work of others including student workers
  
  
• Experience in a university setting is preferred.
  
  
• Ability to take initiative and prioritize in a fast-paced environment with multiple deadlines and priorities
  
  
• Strong communication and customer service skills to interact professionally with multiple audiences and people from diverse backgrounds
  
  
• Ability to handle confidential or sensitive materials with discretion
  
  
• Experience drafting professional, academic and scientific communications preferred
  
  
• Strong organizational, administrative and time management skills. Initiative and judgment to independently problem solve and prioritize. The ability to independently develop and implement short and long term goals. Ability to work independently, but also as a team member when the situation warrants.
  
  
• Excellent communication skills
  
  
• Customer-focused, customer service oriented
  
  
• Excellent attention to detail
  
  
• Excellent administrative and organization skills
  
  
• Initiative and ability to work independently and as a member of a team
  
  
• Ability to multitask and prioritize workload
  
  
• Proficient in Microsoft and Google platforms
  
  
• This position requires a strong commitment to promoting diversity
  
  

Background check satisfactory to Brown University

Recruiting Start Date:

2023-04-27

Job Posting Title:

Executive Assistant

Department:

Data Science Initiative

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Classification:

Onsite

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.