Administrative Specialist

Salary:

Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $45,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( https://hr.wisc.edu/benefits/ )

Job Summary:

The Cardiovascular Research Center (CVRC) brings together researchers, physicians and educators to focus on ways to prevent and treat cardiac problems through basic research, clinical investigation, diagnosis, treatment, and public education. This position will help to support the exciting events, training, research, and outreach programs of the Center and its affiliated faculty. This position will be fast-paced and provide the opportunity to use a mixture of expertise.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.

• 30% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• 30% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
• 5% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• 5% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• 10% Serves on committees and attends meetings, representing the interests of the unit or program
• 10% Provides outreach support for the CVRC (event flyers and emails, webpage updates, etc.)
• 5% Provides financial and research administration backup support for the CVRC
• 5% Provides support for the training programs of the CVRC (including federal T32 training program)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required:
- 2 years of experience in an administrative role
- Proficiency with Microsoft Office Suite

Preferred:
- Excellent interpersonal and customer service skills.
- Strong written and oral communication skills
- Demonstrated ability to work quickly, accurately, and prioritize workload in a fast-paced, deadline-driven environment
- Excellent organizational skills and attention to detail
- Experience working on special events
- Experience working with basic financial operations such as purchasing, reimbursement, and related fiscal tasks

Work Type:

Full or Part Time: 60% - 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. This position will occasionally provide event support outside of standard work hours. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Additional Information:

Effective January 1, 2020, the U.S. Department of Labor Fair Labor Standards Act (FLSA) will be updated to require that positions earning less than $35,568 annually be considered non-exempt under FLSA provisions for overtime (see h ttps://www.dol.gov/whd/overtime2019/ ). Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at January 1, 2020 ($35,568 annually), he/she will be an academic staff non-exempt employee, will be paid hourly, and will receive overtime compensation for any hours worked over 40 in a workweek.

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a current resume/CV and a cover letter briefly describing how you meet the minimum/preferred qualifications for the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Kelly Rose
kbeall@wisc.edu
608-265-8069
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Specialist(AD006)

Department(s):

A53-MEDICAL SCHOOL/CARDIO RES CTR/CAR RES CT

Employment Class:

Academic Staff-Renewable

Job Number:

279172-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .