Development Program Coordinator, Peabody Museum

Development Program Coordinator, Peabody Museum

University Job Title: Development Coordinator 1
Bargaining Unit: L34 - Local 34 (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Labor Grade D
Wage Ranges: Click here to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 170 Whitney Avenue
New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Development, Museum/Curatorial
Total # of Hours to be Works: 37.5

Position Focus:
Reporting to the Assistant Director of Development, the Program Coordinator provides advanced support related to Development and Membership within the Peabody Museum through activities such as writing, research, data analysis, project coordination, member and donor support, and assisting with activities and events.

Responsibilities include serving as a primary point of contact for member and donor inquiries; drafting and proofing a wide array of written materials, including comprehensive individual donor briefings, gift proposals, gift agreements, stewardship reports, and internal and external correspondence that conforms to the style and voice of the sender; conducting research on individuals, corporations, foundations, and institutions using databases, internet search engines, office files, and other resources; designing, developing, and analyzing reports through database queries and Excel, utilizing our primary Blackbaud donor database; assisting with the coordination and execution of member and donor events, as well as board meetings and celebrations of special initiatives; tracking and producing donor stewardship to ensure donors receive ongoing communication regarding the impact of their gifts to the Peabody, which includes creating customized stewardship reports and other outreach; providing administrative support for Development and Membership, including gift processing, booking reservations, member requests, managing mail and supplies, completing department expense reports, preparing letters for signature, and project tracking; and serving as an internal liaison to other departments within the Peabody and Yale as necessary.

At the Yale Peabody Museum we are working on Diversity, Equity, Accessibility, and Inclusion institutional priorities so that we can learn to better serve our communities, amplify marginalized voices and perspectives, and create a welcoming and inclusive environment for all. The ideal candidate will be ready to share their experience with and interest in contributing to this work. Please address in your cover letter how Diversity, Equity, Accessibility, and Inclusion relate to your professional experience and goals.

The Principal Responsibilities listed below are generic in nature. Applicants will find the detailed responsibilities listed in this Position Focus to be most relevant to the position. Please note that this position requires periodic after-hours support.

Essential Duties:
1. Drafts a variety of written materials, including detailed individual prospect briefings and endowed gift agreements, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender. 2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects. 3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed. 4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings. 5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs. 6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. 7. Supports fundraising directors and gift officers in a range of additional activities related to the University’s development effort, as needed. 8. May perform other duties as assigned.

Required Education and Experience:
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Proficiency with Microsoft Word, Excel, PowerPoint. Ability to work with databases, such as Blackbaud software.

Required Skill/Ability 2:

Strong communication skills with emphasis on writing and editing ability across a range of written materials. Good oral communication and interpersonal skills, including the ability to effectively communicate on the phone and in person. Writing sample required at time of interview.

Required Skill/Ability 3:

Ability to be a self-starter with excellent organization skills and the ability to manage multiple projects and stakeholders simultaneously. Ability to analyze information from disparate sources and synthesize into a cogent and concise form. Ability to initiate and complete tasks with minimal supervision, and meet deadlines in a time-constrained environment.

Required Skill/Ability 4:

Ability to build collaborative relationships with faculty and staff across various departments and projects. Interest in science and museums. Professionalism, maturity and an ability to maintain strict confidentiality.

Required Skill/Ability 5:

Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.) Ability to demonstrate and promote a positive, “can do” attitude via helpfulness, teamwork, and support for others.


Preferred Education, Experience and Skills:


Drug Screen: No
Health Screening: NoSelected incumbent must have successful completion of a DMV check and a valid driver’s license.

Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines



Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25053&siteid=5248&PageType=JobDetails&jobid=1575347



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