Assistant Director, Accounts Receivable and Reporting - Research Accounting Services

Job Summary

As a member of the Office of the Comptroller’s Research Accounting Services (RAS) team, the assistant direct supports sponsored project accounting and administration activities at Drexel University and the Academy of Natural Sciences (ANS). Responsible for the timely and accurate recording and reporting of certain financial transactions related to sponsored projects in accordance with generally accepted accounting principles, institutional policies and regulatory guidelines. Responsible for compilation of various annual surveys from NSF and the Census Bureau. Assistance in internal and external financial and operations process audits, including the annual Uniform Guidance audit; cash management; accounts receivable; collections; general accounting journal entries and finance system uploads; account reconciliations; proprietary database administration; and special projects as assigned.

Essential Functions

• Supervise financial data input into Banner Finance. Insure Banner Grants Billing System is maintained and insure monthly billing process is completed. Prepare finance system uploads. Review journal entries for adequate documentation and accuracy. Resolve discrepancies. Maintain department records in compliance with Uniform Guidance and the University Document Retention Policy. Perform regular monthly research financial account reconciliations and other reconciliations as required.
• Establish and financially close Banner Finance funds. Maintain integrity of financial attribute data. Ensure Banner funds are financially closed in a timely way in accordance with department policies and procedures.
• Provide back up support and represent Executive Director (ED) when ED cannot be present.
• Liaison with RAS accountants and University general accounting and information systems support to improve systems, streamline processes and create efficiencies.
• Actively pursue and implement new technologies and initiatives in the area of accounts receivable, billing, cash management and fiscal reporting, especially in the area of on-line reporting and electronic payment management systems.
• Develop training materials for use in communicating and educating RAS staff and other university personnel about the accounting responsibility areas.
• Be familiar with the responsibilities of all functional areas of the Research Accounting Services and the Office of Research, and team with other RAS staff to work on special projects such as system implementations, process improvements and policy development.
• Manage internal and external financial and operations process audits, including the annual Uniform Guidance federal compliance audit and other sponsor audits. Prepare sponsored project schedules of expenditures as necessary.
• Provide expertise and consultation related to regulatory and policy issues, and fiscal management. Remain knowledgeable about current federal regulations and pending changes, OMB Circulars, FAR’s, and Cost Accounting Standards. Implement internal processes and controls to ensure compliance with all applicable fiscal policies and regulations. Coordinate with the RAS accountants, the Offices of General Counsel, Patents and Licensing, Insurance & Risk Management and other administrative units as needed, to ensure fiscal regulatory compliance.
• Use accounting and statistical procedures to monitor expenditures and revenues, analyze and justify deviations, and evaluate fiscal aspects of projects with respect to the University’s cash position.
• Manage and maintain spreadsheets and databases for internal and external financial reporting purposes. Maintain appropriate project attributes in the University accounting system to ensure adequate financial reporting capability.
• Direct RAS accounting, billing, accounts receivable and cash management activities, including collections. Assign, direct and evaluate staff in the performance of sponsored project accounting functions. Establish policy and procedures for the functional unit. Provide on-going training for the department and staff development activities.

Required Qualifications

• Bachelor’s degree or Equivalent in Business, Finance or Accounting
• A minimum of 3 years experience
• Knowledge or ability to use various software related to research, finance, and communication. (Office365, Banner ERP, Coeus, Hyperion, OBIEE).
• Requires experience with enterprise financial systems, knowledge of computing resources, database programming and reporting.

Preferred Qualifications

CPA; Supervisory experience; Experience a non-profit or academic research institution.

Physical Demands

• Typically sitting at a desk/table
• Lifting demands up to 25lbs

Location

Remote

Additional Information

This position is classified as exempt with a salary grade of M. For more information regarding Drexel’s Professional Staff salary structure, https://drexel.edu/hr/career/ducomp/salstructure/

Salary Range $75,200 - $112,790. Salary is commensurate with experience and internal equity.

Please review Drexel New Hire Benefit Guide for some information on our benefits offerings

Special Instructions to the Applicant

Please make sure you upload your resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

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Advertised:May 16 2023 Eastern Daylight Time
Applications close:Jun 15 2023 Eastern Daylight Time