Arts Administration Graduate Intern (Performing Arts Production Staff)

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply.

Position will remain open until filled.

POSITION SUMMARY The Arts Administration Graduate Intern assists in planning and executing performing arts events (guests, ensembles, theatre, Performing Arts Series, etc.), as assigned by the Director of Production. This position supports the Performing Arts Production Staff, and over the course of the year will work with front of house, back of house, box office, and event planning.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Yearlong Duties

• Maintain the instrument storage and locker database for the School of Music. Assist in checking out instruments and lockers.
• Collaborate on large scale events (summer camps, workshops, institutes, etc.), as assigned, by preparing performance and rehearsal venues and overseeing set-up, tear-down, performer needs, and use of space. This may necessitate working weekday, evening, and weekend events.
• Event Programs- collect requisite information, execute program layout, and arrange printing for Green Center performances.
• Provide on-site support for guest artists, as assigned, in conjunction with the Event Production Manager.
• Support the Director of Production in community engagement activities for the performing arts.
• Oversee piano/harpsichord tuning and maintenance and maintaining piano/harpsichord inventory.
• Oversee event tracking and student attendance in Campus Labs to support the School of Music recital attendance requirements.
• Assist in marketing events in the Green Center for the Performing Arts and M2 as needed.
• Oversee the Recital Hour schedule and prepare the weekly program slide decks for the School of Music.
• Other duties as assigned.

Educational Opportunities and Assignments

• Work with the Director of Production and the Event Production Manager in planning large scale events.
• Train on front of house and back of house etiquette and planning with the Event Production Manager.
• Train on technical theatre aspects such as lights, sound, and set design with the Design and Technical Director and on audio production with the Audio Technician.
• Train on Box Office etiquette and systems with the Event Production Manager.
• Learn about contract creation, contract execution, and technical riders.
• Support these various areas, as assigned, throughout the year.
• Other educational opportunities as assigned.
• Develop a portfolio for graduate school and/or future job applications.
• Other duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Adaptability - Ability to adapt to change in the workplace.
• Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
• Interpersonal - Ability to get along well with a variety of personalities and individuals. Management Skills - Ability to organize and direct oneself and effectively supervise others.
• Judgment - The ability to formulate a sound decision using the available information.
• Project Management - Ability to organize and direct a project to completion.
• Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel.
• Safety Awareness -- Ability to identify and correct conditions that affect employee safety and uphold safety standards.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Education: Bachelor 's degree with experience in performing arts required.

Experience: Possess demonstrable experience in organizing events, working with the public.

Communication/Language: Intermediate: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization .

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Basic computer skills. (MS Office Applications and Google Applications expected; Big Tree or other web design application, if possible.)