Academic Accounting Technician

Posting Details

Posting Detail Information

Posting Number
S02257

Position Title
Academic Accounting Technician

Internal Position Title
Academic Accounting Technician

Department
Engineering/Math/Phy Sci Div

Position Type
Staff

Job Family
Classified

Job Summary

This position provides financial review and oversight of budgets with the Dean to ensure budget discipline, accountability, and all other division financials are reconciled in a timely manner. Maintains the database on behalf of the Dean to track instructional equipment and other surplus funds to ensure compliance with policies. Is a co-lead with the Dean to develop the budget each fiscal year for 15+ departments. Processes requestions for both EMPS and BSS divisions (encompasses 30+ departments) so items can be received in a timely fashion to ensure student success. Helps monitor grants expenditures on behalf of the division.

The College of Lake County ( CLC ) offers a competitive salary, excellent benefits that currently includes BlueCross/BlueShield of Illinois health, Delta dental and Superior vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a four-day work week in the summer (Fridays off!), generous vacation, sick and personal time off and 14 paid holidays each year.

In 2023, CLC became a Leader College meaning we are comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences.

We not only include Diversity in our values, but we demonstrate it in our hiring of Staff and Faculty.
CLC has earned national recognition by Achieving the Dream as a Leader College based on our intentional work to improve key student milestones that correlate to student completion.
The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni.

Required Qualification

1. High school diploma or equivalent.
2. A minimum of two (2) years’ experience with Microsoft Office Suite, including a proven high proficiency in Word, Excel, PowerPoint.
3. Peoplesoft (Oracle) or other system experience.
4. Outstanding communication skills, ability to work independently with little or no supervision.
5. Strong follow up and follow through skills.
6. Strong organizational skills.
7. Prioritization and time management skills.
8. Strong interpersonal skills.
9. Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others.
10. Ability to work in a highly collaborative environment.
11. Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.
12. Excellent oral and written communication skills.
13. Ability to multi-task and work under pressure.
14. Ability to adapt to changing priorities and schedules.
15. Ability to work with confidential information.

Desired Qualifications

1. Bachelor’s degree.
2. Bilingual in Spanish and English.

Posting Date
05/15/2023

Closing Date
05/29/2023

Expected Start Date
06/20/2023

Special Instructions Summary

Pay Rate
$18.59/Hr.

Full-Time/Part-Time
Full-Time

Location
Grayslake

Total Hours per week
40.00

Work Schedule

Monday through Friday, 8:00 a.m. – 4:30 p.m. Flexibility to work other hours, as needed.

Software Testing Required
None

Interview Process Requirements
None

EEO Statement

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions

Department Operations/Processes: 50%
1) Provide financial review and oversight of budgets with the Dean to ensure budget accountability and reconciliation of all division financials
2) Provide direction and compliance to faculty dept chairs regarding account numbers to charge based on budget and item
3) Process requisitions through finance system ensuring purchase order is generated and vouchers are paid in timely manner
4) Work collaboratively with purchasing department to set up new vendors on behalf of the division
5) Prepare database on reqs/purchase orders to answers questions from staff or vendors in efficient and timely manner
6) Recommend process changes to purchasing department and payables department to increase efficiency
7) Process division ( EMPS and BSS Divisions) procurement card (P-card) reconciliations
8) Organize and maintain files needed for the financial operation of divisions

Financial review and fiscal year budgets: 45%
1) Review budgets on behalf of Dean to determine if budget reallocations are needed and process reallocations
2) Maintain division database to track instructional equipment and other surplus funds
3) Provide guidance and direction on grants ( ECE, WEI, Metallica, Schneider, etc.) including budget review, estimates, and compliance
4) Responsible for closing purchase orders to ensure accurate financial numbers
5) Balance req/purchase order database to the general ledger to ensure accurate posting of expenses
6) Attend budget mtgs with EMPS dept chairs and Dean to prepare worksheets to assist in fiscal years budgets
7) Analyze and input EMPS department budgets in finance budget tool

Other: 5%
1) Other projects as assigned by Deans.
Posting Specific Questions - supplemental questions

Required fields are indicated with an asterisk (*).

1. * Are you proficient in MS Office Suite, specifically Word, Excel, and PowerPoint?
   • Yes
   • No
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * Are you able to utilize computer technology to access data, maintain records, generate reports and communicate with others?
   • Yes
   • No
4. * Do you have a Bachelor's degree or higher?
   • Yes
   • No
5. * Are you bilingual and proficient in Spanish and English?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Unofficial Transcript 1

Optional Documents