Facilities Project Manager OR Facilities Project Manager, Intermediate

 

Facilities Project Manager OR Facilities Project Manager, Intermediate

Location: Facility Srv: Planning&Constr
Regular/Temporary: Regular
Job ID: 606980
Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.



Special Information

 

 

 

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• Employees of Facility Services are considered essential staff and must report to work when the university is closed for emergencies. This position is required to participate in on-call, call back duties and snow removal, which can include days, nights, weekends, and holidays. Under established circumstances will respond to emergency dispatch calls within set timeframes in Administrative or Campus Living buildings.
• This position is being reposted. If you have already applied no need to apply again.

 

Job Description

NAU Facility Services: Planning, Design & Construction Department is hiring TWO (2) Facilities Project Manager or Facilities Project Manager, Intermediate. This position supports all phases of project development, organizes proposals and contracts, and reviews plans and contracts for compliance to ensure the proper creation and execution of projects throughout the university.

The Planning, Design, & Construction (PD&C) Department helps guides development of large projects on the NAU campus and statewide. From initial decisions as to what projects should be developed for the year, to bids, blueprints, renderings, management of construction and opening, PDC does it all.

For more information on PD&C visit their website: https://in.nau.edu/facility-services/pdc/

Facilities Project Manager

Project Management - 40%

 

 

 

• Successfully manages projects requiring design and construction technical knowledge, to ensure that design meets user needs and is completed within time frame and budget restrictions. (Projects managed are typically low complexity with a budget under $1,000,000.)
• Takes ownership and is the champion of assigned projects. Effectively leads the project team by exemplifying high standards.
• Assists in developing project programming and scope in conjunction with users
• Manages schedule (prepare overall project schedule) and meet multiple deadlines. Position has direct schedule responsibilities for assigned projects. Monitors the construction progress schedule to meet the University's needs.
• Manages consultants and contractors selection process: Advertisements, Requests for Proposals, proposal evaluation, consultant interviews and selection, fee negotiations, bid and contracts, and pre-bid and pre-construction conferences.
• Coordinate Plan Review, Permit issuance and Inspections with University Fire Marshall and University Lead Building Inspector. Ensures designs comply with existing codes and meet all applicable University, State and local agency requirements.
• Monitors, reviews and reports on construction progress

Technical Knowledge and Consultation - 20%

 

 

• Monitor quality of in-house construction and renovation designs developed by other technical staff.
• Ensures quality and success of design and construction by management of design and construction teams, review of construction documents, and diligent observation of work
• Determines and initiates appropriate action to provide problem and dispute resolution and resolution of insurance claims in a timely fashion.
• Directs warranty period inspection and ensures follow-through to resolution on all warranty claims and post-occupancy facility commissioning.
• Assists in maintenance of University's Design Guidelines and Technical Standards.
• Acts as a valued resource, leads in areas of expertise, and shares lessons-learned.

Administrative - 15%

 

 

• Prepares materials for submission to Arizona Board of Regents and by other governmental agencies or governing bodies.
• Formally documents the design and construction process by keeping and maintaining accurate records of all significant project-related events, including but not limited to meeting minutes, design submittals documents, construction administration documents (RFI, ASI, CPR, Change Order request, etc…).
• Coordinates the specification, purchase and delivery of furniture, fixtures, and equipment from the appropriate section.
• Review requests for change orders, request for schedule changes, and interpretation of documents.
• Oversees project closeout and ensures compliance with University and Board of Regents procedures, including preparation of all Board of Regents documents.

Budgeting and Fiscal Responsibility - 10%

 

 

• Develops accurate Project Budget and submits to University Administration for approval.
• Monitors Project Costs throughout design, construction and close-out. Position has direct profit and loss responsibilities for assigned projects.
• Review consultants and contractors' Payment Application requests and ensures timely payment.

Customer Service and Representation - 10%

 

 

• Coordinates the interface among all the project stakeholders. Responsible for overall relationship with projects stakeholders, especially project Users.
• Attends and represents the University at all project meetings and monitors actions at meetings for compliance with the Arizona Board of Regents and University policies and standards.
• Contributes positive input to efforts such as Search Committees and Process Improvements Teams.
• Acts as an ambassador of department and the University by promoting a positive image through courtesy, professionalism and diplomacy.
• Participates as an effective team member by contributing ideas, encouraging others and supporting team decisions.

Other duties as assigned - 5%

Facilities Project Manager, Intermediate

Assists with development of plans, reviews proposals, and reports on the construction process to ensure the proper creation and execution of projects throughout the university

Project Management - 45%

 

 

• Successfully manages projects requiring design and construction technical knowledge, to ensure that design meets user needs and is completed within time frame and budget restrictions.
  • Projects managed are typically low to medium complexity with a budget under $5,000,000.
• Takes ownership and is the champion of assigned projects. Effectively leads the project team by exemplifying high standards.
• Develops Project Programming and Scope in conjunction with Users.
• Develops accurate Project Budget and submits to University Administration for approval.
• Monitors Project Costs throughout design, construction and close-out. Position has direct profit and loss responsibilities for assigned projects.
• Provides cost estimating and value engineering for capital project requests.
• Manages schedule (prepare overall project schedule) and meet multiple deadlines. Position has direct schedule responsibilities for assigned projects.
• Monitors the construction progress schedule to meet the University's needs.
• Manages consultants and contractors selection process: Advertisements, Requests for Proposals, proposal evaluation, consultant interviews and selection, fee negotiations, bid and contracts, and pre-bid and preconstruction conferences
• Oversees activities of architects, engineers, special consultants and contractors.
• Coordinates the interface among all the project stakeholders. Responsible for overall relationship with projects stakeholders, especially project Users
• Coordinate Plan Review, Permit issuance and Inspections with University Fire Marshall and University Lead Building Inspector. Ensures designs comply with existing codes and meet all applicable University, State and local agency requirements.
• Manage the submittal/shop drawing review process.
• Coordinates the specification, purchase and delivery of furniture, fixtures, and equipment from the appropriate section.
• Monitors, reviews and reports on construction progress
• Oversees project closeout and ensures compliance with University and Board of Regents procedures, including preparation of all Board of Regents documents.

Technical Knowledge and Consultation - 20%

 

 

• Attends and represents the University at all project meetings and monitors actions at meetings for compliance with the Arizona Board of Regents and University policies and standards.
• Prepares materials for submission to Arizona Board of Regents and by other governmental agencies or governing bodies
• Assists in maintenance of University's Design Guidelines and Technical Standards.
• Contributes positive input to efforts such as Search Committees and Process Improvements Teams.
• Acts as an ambassador of department and the University by promoting a positive image through courtesy, professionalism and diplomacy.
• Builds positive, long-term working relationships through respect, cooperation, trust, and appropriate communications.
• Participates as an effective team member by contributing ideas, encouraging others and supporting team decisions.
• Assists in developing policies and procedures to improve project management. Updates and implements changes to the Project Manager's Manual.
• Acts as a valued resource, leads in areas of expertise, and shares lessons-learned.
• Develops and improves processes, resources, standards, along with professional and personal skills

Quality Control - 15%

 

 

• Incorporates and coordinates the needs of Facility Services Maintenance with projects to ensure ease of maintenance and compliance with codes and design specifications to provide long term benefits to the University community.
• Supervise/monitor quality of in-house construction and renovation designs developed by other technical staff
• Ensures quality and success of design and construction by management of design and construction teams, review of construction documents, and diligent observation of work.
• Review requests for change orders, request for schedule changes, and interpretation of documents.

Administrative - 15%

 

 

• Formally documents the design and construction process by keeping and maintaining accurate records of all significant project-related events, including but not limited to meeting minutes, design submittals documents, construction administration documents (RFI, ASI, CPR, Change Order request, etc…).
• Review consultants and contractors' Payment Application requests and ensures timely payment.
• Determines and initiates appropriate action to provide problem and dispute resolution and resolution of insurance claims in a timely fashion
• Directs warranty period inspection and ensures follow-through to resolution on all warranty claims and post-occupancy facility commissioning.

Other duties as assigned - 5%

Minimum Qualifications

Facilities Project Manager

 

 

• Bachelor's degree in related field
• 1-2 years relevant experience
• A combination of related education, experience, and training may be used as an equivalent to the above Minimum Requirements

Facilities Project Manager, Intermediate

 

 

• Bachelor's degree in related field
• Demonstrated organizational skills;
• 2-4 years of relevant experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

 

Preferred Qualifications

Facilities Project Manager

 

 

• Registered Architect or Engineer (all levels)
• LEED Accredited Professional.
• EFP Accredited Professional.
• Masters in related field

Facilities Project Manager, Intermediate

 

 

• Master's degree in related field.
• Project management certification: LEED accredited professional.
• Two to four years' experience with construction project management.
• Five or more years of construction project management experience
• Experience working as an owner's representative
• PMP or equivalent certificate
• Registered Architect or Engineer
• LEED Accredited Professional.
• EFP Accredited Professional.

 

Knowledge, Skills, & Abilities

Facilities Project Manager

 

 

• Successful ability to manage a moderate to heavy project workload.
• Knowledge of the various architectural, planning and engineering disciplines.
• Knowledge of project budgeting, cost estimating of construction, escalation factors and market trends.
• Knowledge of Arizona Board of Regents design and construction policies.
• Knowledge of requirements for acquiring professional design services and construction services in accordance with Arizona Revised Statutes and Arizona Board of Regents policy.
• Knowledge of building construction, materials and methods.
• Knowledge of applicable building codes, electrical, plumbing, mechanical, life safety and accessibility codes and laws.
• Demonstrate experience in project budget responsibility.
• Skill in managing multiple projects and coordinating the work of a design and construction team to ensure compliance with the Project Program/Scope.
• Skill in preparing program statements, Request for Proposals, and contract documents for design and construction services.
• Skill in negotiating agreements between parties with same or divergent interests.
• Skill in strong written and verbal communication (project logs, memorandums, project documentation, litigation documentation, etc…).
• Skill in reading and interpreting plans and specifications and assessing them with construction in progress.
• Skill in engineering and mathematical calculations and computer applications. Demonstrated computer skills needed as a tool for problem solving, design, budgeting and record keeping. Specifically denote experience with programs similar to any of the following: PMWeb, AutoCAD, BIM, Word, Excel, Project Scheduling and Estimating.
• Skill in establishing and maintaining effective working relationships.
• Ability to create renderings for project concepts
• Ability to effectively communicate and interact with fellow employees, user groups, contractors, architects, engineers, outside construction management employees and all individuals from a variety of diverse cultural backgrounds.
• Ability to understand user's needs and to communicate technical requirements to meet those needs.
• Ability to utilize insight, good judgment, good interpersonal and management skills
• Ability to facilitate and seek fair, consensual resolution to project challenges, issues and conflicts.
• Ability to consistently manage stress in a positive manner.
• Ability to be flexible and adapt to change in a position manner.
• Promotes a diverse, inclusive environment.

Facilities Project Manager, Intermediate

 

 

• Successful ability to manage a moderate to heavy project workload.
• Knowledge of the various architectural, planning and engineering disciplines.
• Knowledge of project budgeting, cost estimating of construction, escalation factors and market trends.
• Knowledge of Arizona Board of Regents design and construction policies.
• Knowledge of requirements for acquiring professional design services and construction services in accordance with Arizona Revised Statutes and Arizona Board of Regents policy.
• Knowledge of building construction, materials and methods.
• Knowledge of applicable building codes, electrical, plumbing, mechanical, life safety and accessibility codes and laws.
• Demonstrate experience in project budget responsibility.
• Skill in managing multiple projects and coordinating the work of a design and construction team to ensure compliance with the Project Program/Scope.
• Skill in preparing program statements, Request for Proposals, and contract documents for design and construction services.
• Skill in negotiating agreements between parties with same or divergent interests.
• Skill in strong written and verbal communication (project logs, memorandums, project documentation, litigation documentation, etc…).
• Skill in reading and interpreting plans and specifications and assessing them with construction in progress.
• Skill in engineering and mathematical calculations and computer applications.
• Demonstrated computer skills needed as a tool for problem solving, design, budgeting and record keeping. Specifically denote experience with programs similar to any of the following: PMWeb, AutoCAD, BIM, Word, Excel, Project Scheduling and Estimating.
• Skill in establishing and maintaining effective working relationships.
• Ability to create renderings for project concepts.
• Ability to effectively communicate and interact with fellow employees, user groups, contractors, architects, engineers, outside construction management employees and all individuals from a variety of diverse cultural backgrounds.
• Ability to understand user's needs and to communicate technical requirements to meet those needs.
• Ability to utilize insight, good judgment, good interpersonal and management skills.
• Ability to facilitate and seek fair, consensual resolution to project challenges, issues and conflicts.
• Ability to consistently manage stress in a positive manner.
• Ability to be flexible and adapt to change in a position manner.

 

Driving Requirement

Driving a vehicle on behalf of the university is a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business to pass an online defensive driving course and submit their driver's license number for periodic records review. The law applies to all faculty, staff, and students who drive any university-owned motorized vehicles or personally-owned vehicles on University business. A driving record check and completion of required training must be completed before driving occurs on behalf of the university. More information on the NAU Authorized Driver Policy can be found on the NAU website.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Facilities Project Manager

Anticipated salary range is $54,779 - $68,474. Annual salary commensurate with candidate's qualifications and related experience.

Facilities Project Manager, Intermediate

Anticipated salary range is $62,996-$78,745. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

June 12, 2023 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.



To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=606980&PostingSeq=1



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