Skip to main content

This job has expired

Advancement Program Assistant (18918)

Employer
American University
Location
District of Columbia, United States
Salary
Salary Not Specified
Date posted
May 15, 2023


Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .

Summary/Objective

The Advancement Program Assistant provides administrative support in the Office of Development and Alumni Relations, supporting the Executive Director of Campaign Engagement and the Director of Budget and Personnel, as well as other staff members as directed by the principals. Responsibilities include but are not limited to processing mail; answering phones; scheduling meetings; coordinating appointments and travel (including arrangements); transcribing correspondence and phone outreach to constituents; organizing and maintaining filing systems; assisting with events; assisting with logistics and communications related to high-level meetings held by the principals; making on-campus deliveries or pick-ups of materials; reconciling credit card transactions of the principals; conducting basic research (for names, phone numbers and addresses); and producing mailings and meeting materials. In addition, the Advancement Program Assistant will draft and edit internal and external correspondence. The Advancement Program Assistant will interact with senior administrators and important alumni and donors to the University.

Essential Functions
  1. General Administrative duties, including but not limited to processing mail; answering phones; managing calendars, scheduling meetings, interviews, appointments and travel calendar for the executive directors, (including making arrangements); transcribing correspondence; organizing and maintaining filing systems; making on-campus deliveries.
  2. Event staffing and assistance including preparing materials, providing on-site assistance, and interacting with and assisting university guests. Inputting event data in CRM; creating events and managing data in Engaging Networks
  3. Drafting internal and external emails, messages, memoranda, and PowerPoint presentations related to projects, policies or activities of University Advancement. Data input into CRM.
  4. Meets regularly with Cohort Assistants (three development and alumni relations senior staff assistants).
  5. Other duties as assigned.


Supervisory Responsibility
  • The Advancement Program Assistant has no supervisory or budgetary responsibilities, but may coordinate work-study students on specific projects.
Work Environment
  • The Advancement Program Assistant reports to the Executive Director of Campaign Engagement
Position Type/Expected Hours of Work
  • Full-Time.
  • Non-Exempt.
  • Specialist A.
Required Education and Experience
  • A high school diploma plus at least three years’ work experience providing administrative support, or equivalent in education, training and experience, are required.
  • Internships, summer jobs, and other volunteer activities may be considered toward this requirement.
Preferred Education and Experience
  • Excellent oral and written communication skills. A writing sample may be required.
  • Attention to detail in project management and proofreading.
  • Courteous and pleasant demeanor on phone and in person
  • Discretion and confidentiality
  • Ability to handle multiple projects simultaneously in a deadline-oriented environment.
  • Proficiency using MS Office suite, especially with Word, Excel, and PowerPoint This position will be expected to use these tools to complete tasks with minimal supervision or direction.
  • This position requires a basic understanding of higher education development work and the ability to think analytically.
  • Strong organizational skills and strong oral and written communication skills are required.
Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Other Details
  • Hiring offers for this position are contingent on successful completion of a background check.
  • Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  • Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert