Associate Administrative Assistant - First and Second Year Experience

DUTIES AND RESPONSIBILITIES : The Associate Administrative Assistant will report to the Director of First-and Second-Year Experience. S/he will maintain a professional office environment and carry out clerical duties, including but not limited to answering phones, preparing correspondences, scheduling appointments, meetings, bookkeeping, and other events. Must be able to prepare and/or edit documents such as expense reports, memos, presentations, and invoices. Welcome and interact with all visitors, manage communications (mail, email and fax), and manage traditional paper and /or electronic filing systems. The candidate must be able to manage and maintain the department budget, data reports and spreadsheets. Must be able to supervise the student workers, order office supplies, manage videoconference and office equipment, and manage the schedule for the Director of First- and Second Year Experience. Perform other duties by the Director or upper-level supervisors.

Qualifications

QUALIFICATIONS : Associate degree is preferred; however, an equivalent combination of experience/training may be substituted for the required education. Two years of administrative experience with knowledge of office practices and procedures required. The successful candidate must have experience in program support with strong skills in the use of Microsoft Office applications, including, Word, Excel, and PowerPoint. Ability to manage large databases, work independently with minimum supervision, and successfully manage multiple tasks required. Exemplary interpersonal relations and customer service skills, effective organizational, problem solving, and communication (written and oral) skills, and a high degree of professionalism are required.