Administrative Assistant III

Position Details

Position Information

Posting date

04/24/2023

Closing date

Open Until Filled

Yes

Position Number

0186900

Position Title

Administrative Assistant III

Department this Position Reports to

Thayer School

Hiring Range Minimum

$17.75/hr

Hiring Range Maximum

$22.25/hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Monday through Friday, 8AM to 5PM. Flexible hours available, and primarily on-site role.

Location of Position

Hanover, NH
Thayer School of Engineering

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

n/a

Is this a grant funded position?

No

Position Purpose

The Administrative Assistant III is an important contributor to Thayer’s mission by providing a high level of administrative support to faculty members for both their academic and non-academic responsibilities and coordinating activities that will increase the faculty member’s efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the faculty members’ classes and programs. This individual ensures smooth operations to efficiently implement programs and events and respond to the needs of diverse audiences.

Description

We are looking for the next great member of our administrative support team! This is a highly collaborative and collegial group who works together in support of the faculty at Thayer School.

Required Qualifications - Education and Yrs Exp

Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Two plus years of office experience in a related field, with some degree of autonomy.
• In-depth knowledge of office procedures.
• Strong organizational and planning skills and ability to set priorities.
• Highly proficient with computer applications.
• Excellent communication and interpersonal skills.
• Initiative, sound judgment and ability to work independently.
• Ability to maintain confidentiality.

Preferred Qualifications

• Bachelor’s degree preferred.

Department Contact for Recruitment Inquiries

Faith Goodness

Department Contact Phone Number

603-646-3526

Department Contact for Cover Letter and Title

Faith Goodness, Director of Human Resources

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/68134

Key Accountabilities

Description

General Office Support

• Provides support to faculty for classes, labs, and projects.
• Participates in grant proposal preparation (formatting and uploading documents).
• Provides support to faculty as their Thayer administrative assignments require.
• Prepares and/or supports faculty, staff, and students’ Travel/IExpense submission and reimbursements.
• Coordinates P-Card purchases and on-line submission of forms and receipts.
• Drafts and proofreads memos and correspondence for supervisor review and signature or personally responds to inquiries on procedural matters.
• Types and prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts, etc., proofreading to ensure accuracy.

Percentage Of Time

50

Description

Communication/Coordination

• Serves as the primary contact for all inquiries regarding programs and activities.
• Gathers information for meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.
• Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including attracting speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.
• Coordinates faculty travel to conferences, meetings, etc.
• Coordinates with other offices and departments to arrange co-sponsorship of events.
• Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
• Communicates respectfully with a diverse community.

Percentage Of Time

30

Description

Schedule Coordination

• Maintains multiple schedules in addition to supervisor schedules.
• Coordinates and schedules a variety of activities to support office functions and meetings including event planning as appropriate.
• Briefs the supervisor on changes in schedules and priorities or on matters needing the supervisor’s personal or immediate attention.
• Coordinates schedules and itineraries and orients new or visiting faculty, staff and guest speakers.

Percentage Of Time

15

Description

Information Management

• Establishes and maintains files and databases (e.g. student grades, enrollment, department information) to ensure accuracy and accessibility of information.

Percentage Of Time

5

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents